European Data Protection Supervisor
European Data Protection Supervisor

Privacy in the EU Institutions

Privacy in the EU Institutions

Regulation (EC) No 45/2001 - which will be adapted in 2018, in order to be brought in line with the General Data Protection Regulation - lays down the data protection obligations for the EU institutions and bodies when they process personal data and develop new policies. The Regulation also sets out the duties of the EDPS including its role as an independent supervisory authority of the EU institutions and bodies when they process personal data and for advising on policies and legislation that affect privacy and cooperating with similar authorities to ensure consistent data protection.

Here you will find EDPS documents about privacy and data protection concerning the processing of personal data by the EU institutions and bodies, such as staff evaluation, accreditation of external visitors, access control.

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13/03/2018
13
Mar
2018

Selection, Recruitment and Administrative Management - EEAS

Prior check Opinion on Selection, Recruitment and Administrative Management for Junior Professionals in EU Delegations (JPDs) (Case 2016-0772)

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13/03/2018
13
Mar
2018

OHC Pregnancy Self-Assessment Data - EIB

Prior-checking Opinion regarding OHC Pregnancy Self-Assessment Data at EIB (Case 2016-0614)

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08/03/2018
8
Mar
2018

VAT fraud and administrative cooperation

Formal comments of the EDPS on the proposal for a Council Regulation amending Council Regulation (EU) No 940/2010 on administrative cooperation and combating fraud in the field of VAT.

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08/03/2018
8
Mar
2018

Processing of Personal Data - SRB

Prior-checking Opinion regarding ‘The processing of personal data in management of all leave entitlements, processing of received requests for reimbursement of annual medical check-ups, received pre-employment medical exams/clearances’ at the Single Resolution Board (SRB) (Case 2017-0853)

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02/03/2018
2
Mar
2018

Recruitment of staff - SRB

Prior-checking Opinion regarding ‘Recruitment of staff: Temporary agents (TAs), Seconded National Experts (SNEs) and trainees’ at Single Resolution Board (SRB) (Case 2017-0851)

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22/02/2018
22
Feb
2018

Contrat de prestation de service

Consultation concernant la mise en oeuvre d'un contrat de prestation de service entre certaines institutions européennes regroupées dans le cadre du Comité des activités sociales (CAS) de Luxembourg et la société EMRESA S.A, afin d'octroyer des remises commerciales au profit du personnel actif et des pensionnés de ces institutions.

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12/02/2018
12
Feb
2018

Selection and administrative management of Blue Book Trainees - EEAS

Prior check Opinion on selection and administrative management of Blue Book Trainees in EEAS Headquarters and EU Delegations (case 2016-0771)

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26/01/2018
26
Jan
2018

First-aid intervention registers - Council

Prior checking opinion on the Council first-aid intervention registers (Case 2017-0969)

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17/01/2018
17
Jan
2018

Administrative inquiries and disciplinary proceedings - EIT

Prior-check Opinion on "administrative inquiries and disciplinary proceedings" at European Institute of Technology & Innovation (EIT) (Case 2016-1165)

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17/01/2018
17
Jan
2018

Access to premises - ECDC

Letter concerning access to premises at the European Centre for Disease Control (ECDC) (case 2017-1077)

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19/12/2017
19
Dec
2017

European Citizens’ Initiative

Formal comments of the EDPS on the Proposal for a Regulation on the European Citizen’s Initiative

15/12/2017
15
Dec
2017

EU High Level Advisers programme in Moldova – EEAS / EC

The EU High Level Advisers programme in Moldova aims to draw on the experience of expert senior officials in EU Member States to help Moldova meet its commitments related to agreements with the EU. The programme is run by the Commission and the EU Delegation in Moldova. A service provider helps to implement the programme in Moldova. The candidate High Level Advisers are selected by the Commission and the Delegation and after the endorsement by Moldovan authorities are recruited by the service provider. In consultation with the Moldovan authorities, the service provider annually evaluates the High Level Advisers on their performance. Following this, the Delegation decides whether to extend the High Level Advisers' contracts. All this entails the processing of personal data by the Commission, the Delegation, the service provider and Moldovan authorities.
The Commission and the Delegation are the co-controllers for the processing of personal data in the High Level Advisers programme and need to clearly define their respective obligations. They should also set up a framework for exchanging the personal data of candidate and recruited High Level Advisers with the Moldovan authorities. The Delegation needs to clarify their respective data protection obligations with the service provider. The candidate and recruited High Level Advisers need to be properly informed about how their personal data is processed in the EU High Level Advisers programme in Moldova.

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14/12/2017
14
Dec
2017

Activities of the medical service of the EEAS - EEAS

Prior-checking Opinion regarding the activities of the EEAS’ medical service (EDPS case 2016-0780)

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14/12/2017
14
Dec
2017

Selection and recruitment of temporary agents, contract agents and seconded national experts - EIOPA

Notification on the selection and recruitment of temporary agents, contract agents and seconded national experts at EIOPA (case 2013-0541)

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14/12/2017
14
Dec
2017

Procedure for identifying, dealing with and remedying cases of professional incompetence - EDPS

Ex-post Prior Checking Opinion on the procedure for identifying, dealing with and remedying cases of professional incompetence (Case 2017-0489)

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12/12/2017
12
Dec
2017

Proposal for a Regulation on ECRIS-TCN

EDPS Opinion on the proposal for a Regulation on ECRIS-TCN

06/12/2017
6
Dec
2017

Feedback event 2017 - EUIPO

Prior-checking Opinion regarding the Feedback Event at the European Union Intellectual Property Office (EUIPO) covering peer feedback for staff members and a 360° evaluation exercise for managers (case 2017-0136).


The peer feedback enables staff members to perform a self- assessment and provide and receive feedback about and from their peers, while the 360° feedback allows for managers receiving feedback from their peers and from direct report and line managers about their leadership skills. Individual and group feedback reports are both developed to provide an organizational overview of the results obtained through the peer and the 360º feedback exercises.
The EDPS recommended to revise the privacy statement clarifying that participants can decide to opt-out at any time  and to define the purpose of the group reports and the categories of data covered.

 

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01/12/2017
1
Dec
2017

Appointment procedure - EUIPO

Prior-check Opinion on the European Parliament’s participation in the appointment procedure of the Executive Director, the Deputy Executive Director(s), the President of the Boards of Appeal, and the Chairpersons of the Boards of the European Union Intellectual Property Office (Case 2017-0345)

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29/11/2017
29
Nov
2017

Whistleblowing Policy - EIB

Prior-check Opinion on the Whistleblowing Policy of the European Investment Bank (Case 2016-0381)

28/11/2017
28
Nov
2017

EU institutions a predominantly safe pair of hands for handling personal information, according to EDPS Survey

EU institutions and bodies deal with a wide variety of personal data, and often in complex ways. EU law requires that they are able to ensure, verify and demonstrate compliance with data protection rules when handling this data. According to a report published today by the European Data Protection Supervisor (EDPS), there has been continuous and steady progress in the way that they deliver on this obligation.

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