Prior-checking Opinion concerning the handling of complaints to the International Labour Organisation Administrative Tribunal (ILOAT) and EFTA Court by current or former staff members against a recruitment decision taken by ESA (EDPS case 2017-0080)

Joint Prior-checking Opinion regarding Grants Award and Management in the in the Participant Portal (under H2020 ÏT tools) in a number of European Union institutions - EDPS cases: C-2017-1080 REA, C- 2017-1076 SESAR, C-2017-1037 INEA, C- 2017-1068 CHAFEA, C-2017-0977 EASME and C-2017-1070 EIT.

Update of the procedures for the management of traineeships at the European Economic and Social Committee (EESC) (Cases 2005-0297 and 2009-0701)

A training session will be held at the EDPS premises at 15h00 concerning how to complete the form for Prior Checking Notifications under Article 27.3 and an exchange of best practice.

Letter concerning: Training (Case 2014-0599); Management of pension rights (Case 2014-0604); Request for access to documents or information ( Case 2014-0600); Access to office & badges (Case 2014-0613) and Staff Committee activities at the European Union Satellite Center (EU SatCen).

The modification of the Staff Regulations may imply certain changes to existing administrative decisions or the adoption of new administrative rules.
In this regard we would like to remind you of our policy on consultations which provide that in principle it is the DPO who is to be involved in the revision of administrative decisions unless there is a novel or complex issue.

As for prior check notifications, we would like to use this occasion to remind you of the procedure for an update of an existing notification (preferably one clean version and a mark-up version indicating the changes). Such an update only needs to be made in case of a change with regard to the protection of personal data. There should also be a cover letter from the DPO describing the main changes.

In preparation for the 'new Regulation 45', many DPOs ask about the 'phase-out' of prior checks under Article 27 of the 'old' Regulation 45. This letter, sent in reply to a request from the DPOs of the Executive Agencies, sets out the current EDPS approach on this topic.

EDPS prior-check opinion of 30 January 2017 on administrative inquiries and disciplinary proceedings at European Monitoring Centre for Drugs and Drug Addiction (EMCDDA) (Case 2016-0989)

Letter concerning the processing of personal data in the context of administrative appeals under Articles 90(1) and (2) of the Staff Regulations and Article 45 of CEOS, Executive Agency for Small and Medium-sized enterprises (EASME) (Case 2013-0837)

Answer to a notification of prior checking of a processing for the issuing and checking of passes giving access to the European Commission's buildings in Brussels and Luxembourg (Case 2004-235)

Opinion of 22 June 2011 on notifications for prior checking regarding  the "processing of administrative inquiries and disciplinary proceedings" in certain EU agencies (Case 2010-0752)