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Publication Individual vs. Peer rewards for increasing children's physical activity: A school based study - IHCP

Thursday, 9 January, 2014
9
Jan
2014

Letter of 9 January 2014 on the notification for prior-checking on the processing operation concerning "Individual vs. Peer rewards for increasing children's physical activity: A school based study" carried out by the JRC Institute for Health and Consumer Protection (IHCP)(Case 2013-1229)

Publication Social-Biking: a field study - Joint Research Center

Wednesday, 8 March, 2017
8
Mar
2017

Prior-checking notification regarding "Social-Biking: a fîeld study on physical activity and social networks" at the Joint Research Centre (case 2017-0080)

Publication Social-Biking: a field study on physical activity and social networks - JRC

Wednesday, 8 March, 2017
8
Mar
2017

Prior-checking notification regarding “Social-Biking: a field study on physical activity and social networks” at Joint Research Centre (JRC) (Case 2017-0080)

Publication Access control at JRC-IPTS in Sevilla

Tuesday, 17 July, 2007
17
Jul
2007

Answer to a notification for prior checking concerning "access control at JRC-IPTS in Sevilla" (Case 2007-375)

Publication Management of the technical archives of the JRC Ispra site

Wednesday, 23 March, 2011
23
Mar
2011

Answer to a notification of prior checking concerning management of the technical archives of the JRC Ispra site (Case 2010-964)

Publication Local Time Accounting System - Joint Research Center

Tuesday, 27 July, 2010
27
Jul
2010

Answer to a notification for prior checking on the "Local Time Accounting System" at JRC-ITU (Case 2010-0292)

Publication Safety at work - JRC

Tuesday, 25 March, 2014
25
Mar
2014

Letter regarding the processing operations concerning the Integrated Management System for safety at work within JRC Ispra (Case 2013-0162)

Publication Assignment of ALER flats - Commission

Monday, 26 May, 2008
26
May
2008

Opinion of 26 May 2008 on a notification for prior checking on assignment of ALER flats to statutory staff of JRC Ispra and the European School in Varese (Case 2008-144)
The purpose of processing is to attribute free ALER flat to statutory staff of JRC Ispra site and the dependants of the European School in Varese taking into consideration new arrivals, family size and social aspects (such as a family with a handicap person in charge).

The attribution procedure is the following:

  • publication of free ALER (Azienda Lombarda per l'edilizia residenziale provincia di Varese) flats;
  • collection of applications;
  • preparation of evaluation sheets;
  • convocation of the Joint Housing Committee (CPA);
  • decision on basis of neutralised (without name) tables of evaluation. The evaluation is based on the attribution criteria listed in the file "Scheda individuale per assegnazioni alloggi";
  • after the selection (decision of the Joint Housing Committee) the candidates are informed by post sealed in a closed envelope either by internal post to JRC staff in Ispra or by registered letter to European school staff;
  • ALER is informed about attribution of apartments to the respective candidates, the name, the work-address (JRC or European school) and the work-place phone number are indicated in order to protect the information about their private address.

Publication Medical examinations at JRC in Ispra - Commission

Friday, 25 January, 2008
25
Jan
2008

Opinion of 25 January 2008 on "First aid, accidents at work and other medical examinations" at JRC (Joint Research Centre) in Ispra (Case 2007-372)

Publication Voice logging at JRC-IE - Commission

Wednesday, 29 April, 2009
29
Apr
2009

Opinion of 29 April 2009 on a notification for prior checking on Voice Logging at the Joint Research Centre Institute for Energy (JRC-IE) in Petten (Case 2008-014)

This case concerned the recording of incoming and outgoing calls as well as records the calling telephone number, the called telephone number, date, time and length of the conversation at the JRC-IE in Petten the purpose of being able to check the content of the calls to the lines concerned in the event of an operational incident, emergencies and to be able to evaluate emergency training exercises at a later stage. These calls may also furnish evidence for investigations into potential threats to the institution.

The EDPS opinion particularly examines the lawfulness of the processing operation as the recording of calls is a violation to the principle of confidentiality of communications. The EDPS acknowledged that the processing was lawful as based on mandatory national legislation applicable in the field of nuclear facilities. The EDPS also made recommendations on the information to the persons concerned notably to external persons calling the switchboard and who must be informed that the communication will be recorded for security purposes at the start of the call.

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Publication Access Control System

Friday, 15 July, 2011
15
Jul
2011

Opinion of 15 July 2011 on a notification for Prior Checking on Access Control System at JRC Ispra Site (Case 2010-0902)

Publication Safety at work at JRC - Commission

Wednesday, 20 May, 2009
20
May
2009

Opinion of 20 May 2009 on the notification for prior checking regarding the management of safety at work at the Joint Research Centre's Institute for Health and Consumer Protection in Ispra (Case 2008-541)

The Notification and the EDPS Opinion concern a dedicated filing system: "Management of Safety at Work" used by the Institute. Personal data with an implication for safety at work are collected and stored in this filing system and consulted when needed. The purpose of the processing is to comply with the employer's obligations on safety at work under Italian laws. The processing operation covers all employees of the Institute.

With regard to data quality and proportionality, the EDPS recommended that the Institute should reconsider whether the safety officer indeed needs direct access to general training data in SYSLOG Formation, as well as training data on languages and e-learning, in addition to training information directly relevant to safety at work. On rights of access, the EDPS recommended that the Institution should establish a minimum set of safeguards to ensure that access requests will be addressed in a timely manner and without restraints. With regard to information to data subjects, the EDPS recommended that notice with respect to certain items under Articles 11 and 12 of the Regulation should be provided in a more specific manner.

Publication Checks on absences at JRC Ispra and Seville - Commission

Wednesday, 6 February, 2008
6
Feb
2008

Opinion of 6 February 2008 on the notification for prior checking regarding the "checks on absences from work due tu illness or accident - Directorate-General Joint Research Centre Ispra and Seville" dossier (Case 2007-508)

Publication Management of Recruitment Files for Temporary Agents - JRC

Wednesday, 9 March, 2011
9
Mar
2011

Opinion of 9 March 2011 on a notification for Prior Checking regarding the Management of Recruitment Files for Temporary Agents at the Joint Research Centre (JRC) (Case 2008-0143)

The notification concerns the selection and recruitment of JRC's temporary agent staff referred to in Title II of the Conditions of Employment of other servants of the European Communities. The main purpose of the processing is the constitution and management of Temporary Agent recruitment files by Management Support Units of each of the Institutes/Directorates of the JRC. They collect and further process information about potential candidates to temporary positions for the purposes of selecting the most suitable candidates. The EDPS concludes that on a general basis the procedure complies with the principles established in the data protection regulation. However the EDPS did make a number of recommendations mainly as concerns data quality, data retention period transfer of data, rights of access and rectification, information of the data subject.

Publication Psycho-social and financial support - Joint Research Center (JRC)

Monday, 10 May, 2010
10
May
2010

Opinion of 10 May 2010 on the notification for prior checking concerning the psycho-social and financial support to the Joint Research Center (JRC ITU) in Karlsruhe (Case 2008-713)

Publication Visiting positions for defined period of time at the JRC - Commission

Monday, 12 October, 2009
12
Oct
2009

Opinion of 12 October 2009 on a notification for prior checking regarding "Visiting positions as invited persons or unpaid visiting scientists or structural trainees for defined period of time at the JRC" (Case 2007-737)

Publication Selection and management of interim staff at JRC - Commission

Monday, 9 June, 2008
9
Jun
2008

Opinion of 9 June 2008 on a notification for prior checking regarding the selection and management of interim staff at JRC (Case 2008-139)
Management Support Units of each of the Institutes/Directorates of the JRC that use interims collect and further process information about potential candidates to interim positions for the purposes of selecting the most suitable candidates. The EDPS Opinion suggests that JRC, among others should, (a) replace the collection of certificates of good conduct by other tools that demonstrate the prior criminal behaviour (criminal records, for example) (b) ensure that applicants have access to their evaluation data including the assessment notes concerning them drafted by the selection committee and Human Resources staff of the relevant Management Units.

Publication Security Investigations - Joint Research Centre Petten

Tuesday, 19 March, 2013
19
Mar
2013

Opinion of 19 March 2013 on a notification for Prior Checking received from the Data Protection Officer of the Commission on the Security Investigations at the Joint Research Centre Petten (Case 2012-0782)

Publication Occupational medicine - Commission

Wednesday, 23 January, 2008
23
Jan
2008

Opinion of 23 January 2008 on a notification for prior checking concerning the Occupational Medicine (MeDeL) at DG JRC (Case 2007-504)

Publication Third Country Nationals accessing the Joint Research Centre sites

Tuesday, 22 July, 2014
22
Jul
2014

Opinion on a notification for Prior Checking received from the Data Protection Officer of the European Commission on the Security opinions on the Third Country Nationals accessing the Joint Research Centre sites (Case 2013-1020)

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