European Data Protection Supervisor
Thursday, 20 February, 2014
EDPS Consultation on the need to prior check processing operations concerning public consultations organised by the BEREC Office on behalf of BEREC (Case 2014-0141)
Opinion of 16 May 2008 on a notification for prior checking on the selection of candidates in order to establish a short-list for the position of European Data Protection Supervisor and the position of Assistant Supervisor (Case 2008-222)
The procedure under examination is that of the Commission in order to establish a short-list for the position of European Data Protection Supervisor and the position of Assistant Supervisor in accordance with Article 42(1) of Regulation (EC) 45/2001.
The different steps in the procedure at the Commission are the following:
- Candidates are asked to submit their application through the EUROPA website into a data base called "CV-Online Encadrement Supérieur" aimed at collecting CVs from the Internet;
- DG ADMIN A5 sends a list of candidates and CVs via electronic mail to those instances involved in the selection procedure;
- The pre-selection Committee analyses the documents received by each candidate, carries out an eligibility check and initial assessment of each applicant, interviews candidates using standard evaluation grids, writes a pre-selection report and establishes short-list of candidates to be interviewed by the CCA;
- On the basis of the pre-selection report, the CCA will assess and decide whether the pre-selection committee has correctly established its long short-list and not forgotten suitable candidates (“preliminary opinion");
- Selected candidates are invited for an interview with the CCA, enlarged with an observer from the European Parliament and an observer from the Secretariat-General of the Council, each occupying at least the function of Director. The CCA shall be assisted during the interviews by an external human resources consultant hired specifically by the European Commission.
- Following the interviews, the CCA will consign its conclusions in a formal opinion signed by its President, in the minutes of the meeting and in a separate assessment sheet for each candidate who was interviewed;
- The decision on the short list of candidates to be submitted to the European Parliament and Council is taken during a Commission meeting. Only the names of the short listed candidates are communicated to the Commission members;
- The names of the short-listed candidates, their CVs and their motivation letter are then transmitted to the European Parliament and to the Secretariat General of the Council.
The EDPS issued his opinion on the processing of personal data in the frame of this procedure and concludes that there is no reason to believe that there is a breach of the provisions of Regulation 45/2001 provided that the following considerations are fully taken into account:
- that at all stages of the procedure, the recipients to whom the data are transferred are reminded that they can only process the data for the purposes of the selection candidates to be short listed for the position of EDPS and Assistant Supervisor;
- that the Commission clearly indicates in the page of instructions to candidates for the EDPS and Assistant Supervisor positions that the reference to the personal number in the CV-Online application form is fully optional and that candidates are not required to fill it out.
Tuesday, 18 September, 2018
EDPS prior-check Opinion on "HR Administrative, B, H and V, Disciplinary and Grievance investigations" at EFTA Surveillance Authority (case 2017-1142)
EDPS opinion regarding notifications on "Development program for COMP senior managers. Use of 108° tool of feedback on leadership competencies" (Case 2015-0440) and on "360° feedback exercise for DG EAC managers" (Case 2015-0441)
Prior-check Opinion on the Whistleblowing Procedure at the EDPS (Case 2017-0493)
Prior-checking Opinion regarding multi-source feedback reviews for managers (360º evaluation) at Directorate for Human Resources and Personnel Administration of the Council of European Union (Case 2018-0170)
Friday, 4 September, 2015
EDPS consultation regarding the guidelines of key performance indicators ('KPI's) for the EU Agencies' Executive Directors (Case 2015-0434)
Thursday, 27 October, 2011
Tuesday, 13 February, 2007
Letter concerning the publication of personal data on the Internet and the applicability or not of Article 9 of the Regulation
Letter on the Council Decision 2010/427/EU of 26/07/2010 concerning the activities of the Delegation Support and Evaluation Service (DSES)
Wednesday, 8 October, 2008
Monday, 11 November, 2013
When EU institutions and bodies process personal data, they must comply with the principle of accountability and the obligations set out in the EU Data Protection Regulation 45/2001. EDPS Factsheet 3 provides information on how the EDPS works with the EU insitutions to ensure they achieve compliance.
General report on "Measuring compliance with Regulation (EC) 45/2001 in EU institutions and bodies"
According to Article 41, paragraph 2 of Regulation (EC) 45/2001, the European Data Protection Supervisor is responsible for monitoring and ensuring the application of the Regulation. In March 2007, the EDPS launched a procedure known as "Spring 2007" as part of an effort to measure compliance with the Regulation in the various institutions and agencies and to take stock of the progress made so far.
Monday, 9 September, 2013
Letter concerning the need to submit the EIB Secretary General’s special files for prior checking (Case 2013-0651)
Monday, 16 December, 2013
Almost all EU institutions and bodies have video-surveillance in operation on their premises. When well-designed and selectively used, video surveillance systems are powerful tools for tackling security issues. EDPS Factsheet 4 explains how to balance security with respect for privacy when using video-surveillance.