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Publication Updated prior-check notifications on management of traineeships - EESC

Wednesday, 7 September, 2016
7
Sep
2016

Update of the procedures for the management of traineeships at the European Economic and Social Committee (EESC) (Cases 2005-0297 and 2009-0701)

Publication Short-term traineeship - European Economic and Social Committee

Friday, 18 December, 2009
18
Dec
2009

Opinion reflected in a letter of 18 December 2009 on a notification of prior checking on the management of applications for short-term traineeship (Case 2009-701)

Publication Audio recording - European Economic and Social Committee

Tuesday, 15 December, 2009
15
Dec
2009

Answer to a notification of prior checking relating to audio recording (Case 2009-688)

Publication User account management - EESC and CoR

Friday, 24 November, 2006
24
Nov
2006

Answer to a notification for prior checking (Case 2006-506)

Publication Applications for training courses - EESC

Wednesday, 8 July, 2009
8
Jul
2009

Answer to a notification for prior checking concerning the management of applications for training courses (Case 2009-321)

Publication Call for tender procedures - EESC

Tuesday, 30 June, 2009
30
Jun
2009

Opinion of 30 June 2009 on the call for tender procedures and management of contracts (Case 2009-323)

See EDPS prior checking opinion (2008-346) of 15 September 2008.

Publication E-mail system - EESC and CoR

Friday, 26 January, 2007
26
Jan
2007

Answer to a notification for prior checking on the e-mail system (Case 2006-507)

Publication Transfer of officials to the Committee of the Regions - EESC

Thursday, 25 November, 2010
25
Nov
2010

Answer to a notification for prior checking in relation to the transfer of officials to the Committee of the Regions (Case 2010-0900)

Publication Opinion on the whistleblowing procedure - EESC

Thursday, 7 January, 2016
7
Jan
2016

Prior checking opinion regarding internal rules concerning whistleblowing of the European Economic and Social Committee (Case 2015-1090)

Publication Telephony - EESC and CoR

Thursday, 29 March, 2007
29
Mar
2007

Answer to a notification for prior checking on telephony (Case 2006-508)

Publication Part time - European Economic and Social Committee

Friday, 24 July, 2009
24
Jul
2009

Opinion of 24 July 2009 on a notification for prior checking regarding applications to work part time (Case 2009-322)
On 24 July 2009, the EDPS adopted an opinion on the prior checking of the handling of applications to work part time at the European Economic and Social Committee (EESC). This was a true prior check, relating to the adoption by the EESC of a new procedure on part-time work. The EDPS notes the information notice drawn up by the EESC on the protection of the data of members of staff in connection with this application procedure for part-time work. He recommends that the notice should be amended, in particular to make reference to the new procedure for part-time work, and to lay down that the official/staff member should tell any family members whose data are communicated as justification for the application to work part-time that they have a right of access to the data concerning them. The EDPS also recommends that if authorisation to work part-time is refused and the opinion of the Joint Committee has to be obtained, the person concerned should be allowed access to the Joint Committee's opinion for the data concerning him or her.

Publication Video-surveillance system - EESC and CoR

Friday, 13 October, 2017
13
Oct
2017

Prior-checking Opinion regarding the video-surveillance system of the European Economic Social Committee and the Committee of the Regions (Case 2017-0662)

The Opinion regards the rather sophisticated video-surveillance system of the European Economic Social Committee and the Committee of the Regions. In the light of the EDPS Guidelines on Video-surveillance and against the background of a data protection impact assessment conducted, it contains recommendations on covert surveillance (concealed cameras), the collection of special categories of data and applicable retention periods.

Publication Management of absences and sickness leave - EESC

Friday, 5 March, 2010
5
Mar
2010

Opinion of 5 March 2010 on a notification for prior checking on the management of absences and sickness leave using the "Centurio" database (Joint cases: 2009-0702 and 2009-0703)

This prior checking covers the data protection aspects of the management of absences and sickness leave at the EESC and the operation and use of the "Centurio" IT system for this purpose. The EDPS opinion focuses on special leave, medical leave and maternity leave but when necessary also addresses other aspects of the management of absences.

The EDPS recommendations focus on data retention and proportionality/access rights.

In particular, the EDPS recommends that EESC should shorten the retention period for medical leave (to four from five years). EESC should also reconsider the retention period, on a case by case basis, for each other type of leave for which the retention period is currently also set at five years. In most cases, a retention period not exceeding one or two years may be appropriate.

Further, EESC should reconsider the rules governing who has access to what data and for what period of time. In particular, access to management should be limited to a lesser set of categories and for a shorter period of time, not including historic data. Access to assistants and others upon authorization by the heads of units should also be more limited. Medical service should only have access to medical leave data and not to other types of leave data. Their access to historic data should also be reconsidered. Further, in the staff directory, which is available for all for viewing on the EESC intranet, there is no need to indicate whether an individual is on a temporary contract or a permanent official and whether he is in or out of the office on a particular day. Finally, photos should be uploaded only based on clear opt-in consent.

Publication Promotion's procedure for officials and agents - EESC

Monday, 19 July, 2010
19
Jul
2010

Opinion of 19 July 2010 on the notification for prior checking regarding the "promotion's procedure for officials and agents" (Case 2008-474)

Publication Attestation - Economic and Social Committee

Tuesday, 25 November, 2008
25
Nov
2008

Opinion of 25 November 2008 on a notification for prior checking on the attestation procedure (Case 2008-476)

The Economic and Social Committee is organising a selection procedure for officials authorised to follow the attestation exercise. The attestation procedure comprises three stages: publication of a call for applications; establishment of a list of applicants admitted to the attestation procedure; attestation in posts recognised as being of "Qualified Assistant" level.

The EDPS has examined the processing of personal data in the attestation procedure and has concluded that it does not appear to involve any infringement of the provisions of Regulation (EC) No 45/2001, if certain recommendations are followed, in particular if the responsible department changes the period for which data are stored, establishes a procedure to be followed in the event of a request for access or rectification, and provides information to data subjects in accordance with Articles 11 and 12 of the Regulation.

Publication Recrutement des fonctionnaires - CESE

Friday, 20 June, 2014
20
Jun
2014

Avis du 20 Juin 2014 concernant la notification du Comité économique et social européen concernant la procédure de sélection et de recrutement des fonctionnaires (Dossier 2013-0796)

Publication Experts nationaux détachés - Comité économique et social

Thursday, 17 December, 2009
17
Dec
2009

Avis présenté dans une lettre du 17 décembre 2009 sur la notification de contrôle préalable relative à la procédure de recrutement des experts nationaux détachés (Dossier 2009-719)

Publication Implementation of the informal procedure for treating case of psychological and sexual harassment - EESC

Wednesday, 28 July, 2010
28
Jul
2010

Opinion of 28 July 2010 on a notification for prior checking regarding "The implementation of the informal procedure for treating case of psychological and sexual harassment in the Committee" (Case 2010-321)

Publication Early retirement - Economic and Social Committee

Wednesday, 1 April, 2009
1
Apr
2009

Opinion of 1 April 2009 on the notification for prior checking on the annual exercise for early retirement without reduction of pension rights (Case 2008-719)

The purpose of the processing operation is to implement annual exercises for early retirement without reduction of pension rights in compliance with Article 9 of Annex VIII to the Staff Regulations and the second and third subparagraphs of Article 39(1) of the CEOS. Implementation is based on Decisions No 271/07 A of 13 June 2007 and No 144/08 A of 4 April 2008 on the possibility of not applying the reduction in pension rights to officials and other servants who leave the service before the age of 63 and request that their retirement pension be paid immediately.

The proposed processing operation would not appear to involve any breach of the provisions of Regulation (EC) No 45/2001, provided that the European Economic and Social Committee ensures that applicants' family members and dependants whose data might be processed by the EESC have rights of access and rectification and that it reviews the content of the information supplied and the arrangements for supplying it.

Publication Certification - Economic and Social Committee

Wednesday, 26 November, 2008
26
Nov
2008

Opinion of 26 November 2008 on a notification for prior checking regarding the "certification procedure" case (Case 2008-475)

The Economic and Social Committee organises a procedure to select officials to be authorised to participate in training in the framework of the certification procedure, under Article 45a of the Staff Regulations of Officials of the European Communities. The processing operation consists of the receipt, processing and analysis of applications received in the framework of the certification procedure which enables staff at grade AST 5 and above to be appointed as administrators.

The proposed processing does not appear to involve any infringement of the provision of Regulation (EC) No 45/2001, so long as the European Economic and Social Committee guarantees the rights of access to the files and the data quality, informs recipients that they may not use the data for other purposes, reassesses the data storage period and reviews the information provided and how it is provided.

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