European Data Protection Supervisor
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Publication Training policy - EFSA

Thursday, 11 November, 2010
11
Nov
2010

Answer to a notification of prior checking concerning training policy (Case 2010-0638)

Publication Selection and management of interim workers - EFSA

Friday, 5 September, 2014
5
Sep
2014

Letter on the notification for prior-checking on the processing operations related to selection and management of interim workers at the European Food Safety Authority (EFSA) (Case 2013-1059)

Publication Promotion and Reclassification - EFSA

Monday, 26 March, 2012
26
Mar
2012

Opinion of 26 March 2012 on the notification for prior checking on Promotion and Reclassification, European Food Safety Authority (case 2012-0079)

Publication Internal Staff Transfers - EFSA

Wednesday, 9 July, 2014
9
Jul
2014

Opinion of 9 July 2014 on the notification for prior checking received from the Data Protection Officer (DPO) of the European Food Safety Authority concerning transfer in the interest of the services within EFSA (Case 2013-1396)

Publication Processing operations concerning badge use - EFSA

Tuesday, 9 April, 2013
9
Apr
2013

Opinion of 9 April 2013 on a prior checking notification of the processing operations concerning badge use as an informative tool to staff on office presence in the context of time tracking (Case 2013-0171)

Publication Specific declarations of interest - EFSA

Friday, 5 June, 2009
5
Jun
2009

Opinion of 5 June 2009 on a notification for prior checking regarding the "Handling of annual and specific declarations of interest" (Case 2008-737)

The European Food Safety Authority (EFSA) pursues a policy of screening potential conflict of interests. To this end, different categories of data subjects are requested to submit an annual and/or specific declaration of interests. The standard forms for declaring interests request diverse pieces of information. Failing to meet this obligation can lead to further consequences regarding the concerned person.

After carefully examining the information describing the processing operation, the EDPS advises EFSA, among others, to reconsider the data retention period, to ensure the right of access and rectification also regarding the paper files, to display the data protection notice not only in the Guidance Document but also in the first letter communicating with the expert and to improve further its security policy.

Publication Career development & appraisal cycle - EFSA

Friday, 25 January, 2008
25
Jan
2008

Opinion of 25 January 2008 on a notification for prior checking concerning "Career development and appraisal cycle" (Case 2007-585)

All officials, temporary and contractual agents engaged for a period of not less than one year by the European Food Safety Authority (EFSA) are subject to yearly evaluation reports concerning their ability, efficiency and conduct. The "Career development and appraisal exercise consists of two parts: firstly, the "development plan" which is prepared before the start of the reference period and includes the key objectives, performance indicators and development needs for the reference period and secondly the "final appraisal exercise" to be conducted at the end of the reference period.
 

The EDPS has issued an opinion on the evaluation of the EFSA staff. The EDPS concludes that on a general basis the procedure complies with the principles established in the data protection regulation. However the EDPS did make some recommendations mainly as concerns the need to provide appropriate information to the data subjects, to ensure the security of data during transfers as well as to remind all EFSA internal recipients of their obligation not to use the data for any further purpose beyond the purposes communicated to the data subjects.

Publication Assessment and reporting on probationary periods - EFSA

Wednesday, 6 May, 2009
6
May
2009

Avis du 6 mai 2009 sur la notification de contrôle préalable concernant les "Evaluations et rapports de stage" (Dossier 2009-030)

The European Food Safety Authority processes personal data of its staff related to probationary periods. The purpose of processing the personal data of staff members is to meet the requirements of the Staff Regulations and the Conditions of Employment of other Servants of the European Communities (CEOS). The probationary report itself aims at providing an objective summary assessment of the staff member's performance, competences and conduct during the initial period of the engagement.

The opinion advises EFSA to pay special attention to the principle of data quality and prior to automated solutions being introduced the EDPS should be consulted.

Publication Selection and Appointment of members of EFSA's Scientific Committee and Panels - EFSA

Monday, 21 March, 2011
21
Mar
2011

Opinion of 21 March 2011 on the notification for prior checking regarding the "Selection and Appointment of members of EFSA's Scientific Committee and Panels"(Case 2010-0980)

Publication In-house scientific expertise database-EFSA

Wednesday, 5 December, 2012
5
Dec
2012

Opinion on a notification for Prior Checking received from the Data Protection Officer of the European Food Safety Authority ("EFSA") regarding the "EFSA in-house scientific expertise database" (Case 2011-0882)

Publication Video-surveillance system - EFSA

Tuesday, 16 July, 2013
16
Jul
2013

EDPS opinion of 16 July 2013 on the video-surveillance system at the European Food Safety Authority (EFSA) (Case 2013-0429)

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Publication Leave management - EFSA

Tuesday, 1 December, 2009
1
Dec
2009

Opinion of 1 December 2009 on a notification for prior checking concerning "EFSA leave management" (Case 2009-455)

EFSA submitted to the EDPS a notification on the processing operations covering the management of all entitlements for annual leave, special leave, sick leave and in general all the related working conditions of Officials, Temporary Agents (TA), Contract Agents (CA) and Seconded National Experts (SNE) at EFSA. Basically, the purpose is to ensure the implementation of the Staff Regulations and the implementing rules on leave & working conditions at EFSA, including implementing provisions concerning absences due to sickness or accidents, and internal administrative guidance.

The analysis of the EDPS leads to the conclusions that the processing is not in breach of Regulation (EC) No 45/2001. However, the EDPS asked the data controller to adapt its notification to the different transfers which are necessary in the context of the implementation of the leave system and to fully implements Article 14 of Regulation (EC) No 45/2001 in the light of the comments made in the Opinion.

Publication Selection procedure for the position of Member of the Management Board - EFSA

Monday, 3 October, 2011
3
Oct
2011

Opinion of 3 October 2011 on a notification for Prior Checking regarding the "Selection procedure for the position of Member of the Management Board of the European Food Safety Authority (EFSA)" (Case 2011-0575)

Publication Public Procurement – FRA

Tuesday, 19 November, 2013
19
Nov
2013

Opinion of 19 November 2013 on the notification for prior checking concerning the processing of personal data in the context of public procurement at the Fundamental Rights Agency (Case 2013-0660)

Publication Medical check-ups - European Food Safety Authority

Friday, 23 March, 2007
23
Mar
2007

Opinion of 23 March 2007 on the notification for prior checking regarding EFSA's pre-employment and annual medical check-ups (Case 2006-365)

Publication Billing individual users of fixed phone calls made for non-work related purposes - EFSA

Thursday, 1 March, 2012
1
Mar
2012

Answer to Data protection officer of the European Food Safety Authority concerning EFSA policy for billing individual users of fixed phone calls made for non-work related purposes

Register 2010-0980

Register Number Case Number Institution Description Opinion date Opinion
646
2010-0980
Selection and appointment of members
Wed, 28/03/2012
Link

Register 2013-1396

Register Number Case Number Institution Description Opinion date Opinion
1211
2013-1396
Internal mobility at EASA
Wed, 09/07/2014
Link

Register 2006-0365

Register Number Case Number Institution Description Opinion date Opinion
113
2006-0365
Medical data
Fri, 23/03/2007
Link

Register 2013-1059

Register Number Case Number Institution Description Opinion date Opinion
1167
2013-1059
Selection and management of interim workers at EFSA
Fri, 05/09/2014
Link

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