European Data Protection Supervisor
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Publication Processing of approval and monitoring of external activities - EIF

Thursday, 22 January, 2015
22
Jan
2015

Letter on Notification for prior checking concerning the processing of approval and monitoring of external activities of EIF staff (Case 2014-1066)

Publication Internal mobility - EIF

Tuesday, 4 April, 2017
4
Apr
2017

Prior-checking opinion regarding internal mobility at the European Investment Fund (Case 2015-1102)

Publication Leave management - EIF

Wednesday, 2 October, 2013
2
Oct
2013

Opinion of 2 October 2013 on the notification of prior checking from the Data Protection Officer of the European Investment Fund (Case 2013-0349)

Publication Administrative inquiries and disciplinary proceedings - EIF

Wednesday, 14 December, 2016
14
Dec
2016

Prior-check Opinion on administrative inquiries and disciplinary proceedings at EIF (Case 2015-1103)

Publication Selection and recruitment of staff - EIF

Friday, 4 March, 2016
4
Mar
2016

Prior-check Opinion on selection and recruitment of staff (Cases 2014-0861, 2014-1065 and 2014-1067)

Publication Selection of confidential counsellors and informal procedures for cases of harassment

Wednesday, 19 September, 2018
19
Sep
2018

Prior-checking Opinion regarding the selection of confidential counsellors and informal procedures for cases of harassment at EIF (EDPS cases 2017-1042 and 2017-1043)

Publication Procedure on access to the professional/personal data - EIF

Wednesday, 18 May, 2016
18
May
2016

Letter received from the European Investment Fund (EIF) concerning procedure on access to the professional/personal data, physical or electronic, of staff members in the event of absence, depart (Case 2015-0808)

Publication Probation periods - EIF

Tuesday, 27 June, 2017
27
Jun
2017

Prior-checking Opinion regarding probation periods and the e-probation tool at the European Investment Fund (Case 2015-1107)

During the probation evaluation of a staff member and the adoption of the probation report, the EIF processes personal data of that staff member. To ensure transparency and fairness, information on this processing should be provided to the concerned individuals through a specific data protection notice. This notice should be made available on the Intranet. A link to the notice should also be added to the respective forms, reports and/or to the messages sent to the staff members in the different stages of probation evaluation. The notice should also clearly set out the procedures for granting individuals' rights, including also information on within which time limit a reaction can be expected from the EIF to the requests of the individuals. Staff members should be granted access to all their data kept in their personal file and in the electronic database, even after the end of employment. While letters containing probation decisions would need to be kept throughout the career of a staff member, probation reports may not necessarily remain relevant during the whole career. The retention of probation reports up to five years after the end of a particular appraisal procedure would be considered appropriate.

Publication Procedures related to fraud investigations - EIF

Wednesday, 29 June, 2016
29
Jun
2016

Prior-check Opinion on procedures related to fraud investigations at the European Investment Fund (EIF) (Case 2014-1163)

This Opinion regards the rules in place at the European Investment Fund (EIF) for dealing with personal data in the context of procedures related to fraud investigations. Under the EIF's Anti-Fraud Policy, the EIF will not tolerate prohibited conduct by EIF staff or business partners, a prohibition covering corruption, fraud, collusion, coercion, obstruction, money laundering and terrorist financing.

The EDPS' main recommendations regard the need to re-evaluate the duration of conservation periods and harmonise these for different storage media. The EIF must verify whether transfers of personal data is necessary under certain circumstances and remind recipients that they can only process the data for the purposes of fraud investigations. The EIF must further ensure data quality where it receives anonymous allegations in the context of the EIF's whistle-blower scheme.

Register 2015-1107

Register Number Case Number Institution Description Opinion date Opinion
1354
2015-1107
Probation periods and e-probation tool for the management of probationary periods
Tue, 27/06/2017
Link

Register 2014-1066

Register Number Case Number Institution Description Opinion date Opinion
1277
2014-1066
Approval of Staff External Activities

Register 2015-0807

Register Number Case Number Institution Description Opinion date Opinion
1332
2015-0807
Whistleblowing policy

Register 2014-0861

Register Number Case Number Institution Description Opinion date Opinion
1265
2014-0861
Recruitment process
Fri, 04/03/2016
Link

Register 2014-0908

Register Number Case Number Institution Description Opinion date Opinion
1269
2014-0908
Integrity due diligence process - Anti-Money Laundering
Wed, 13/05/2015
Link

Register 2010-0810

Register Number Case Number Institution Description Opinion date Opinion
629
2010-0810
Transactional Data Base

Publication Investigative activities of EU institutions and GDPR

Monday, 22 October, 2018
22
Oct
2018

Letter addressed to the DPOs of the EC, EIB, and EIF on implications of GDPR on investigative activities of EU institutions, notably regarding anti-fraud, competition and trade.