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Publication Administrative inquiries and disciplinary proceedings - EMCDDA

Monday, 30 January, 2017
30
Jan
2017

EDPS prior-check opinion of 30 January 2017 on administrative inquiries and disciplinary proceedings at European Monitoring Centre for Drugs and Drug Addiction (EMCDDA) (Case 2016-0989)

Publication Initial grading and determination of rights - EMCDDA

Tuesday, 9 October, 2007
9
Oct
2007

Answer to a notification for prior checking in relation to initial grading and determination of rights (Case 2007-558)

Publication Evaluation of the EMCDDA Director

Wednesday, 26 January, 2011
26
Jan
2011

Opinion of 26 January 2011 on the notification for prior checking concerning Probationary Period, Management Probationary Period and Annual Performance Appraisal of the Director of the European Monitoring Centre for Drugs and Drug Addiction (case 2010-895)

This opinion deals with the new annual appraisal and probation periods of the Director of the European Monitoring Centre for Drugs and Drug Addiction.  It establishes the conformity of the most aspects of the respective procedures with the Data Protection Regulation and just provides for a recommendation on information to data subjects.

Publication Staff evaluation - EMCDDA

Friday, 11 January, 2008
11
Jan
2008

Opinion of 11 January 2008 on a notification for prior checking concerning the "Staff evaluation / assessment exercise" (Case 2007-334)

The EMCDDA carries out an assessment of staff's probationary periods with recommendation to retain the staff member or not and an annual staff appraisal subsequently to be used as a basis for the annual staff promotion exercise. These processing operations are carried out by the Human Resource Service (HR), a sector within the Administration Unit of the EMCDDA. The data subjects concerned are permanent, temporary and contractual staff working in the EMCDDA.
 
The procedures under examination are intended to evaluate the persons assessed at the end of their probationary period and once a year. The personal data which are processed for that purpose are related to the abilities, the efficiency and the conduct of the staff member. Therefore there is an appraisal of the ability and skills of the persons assessed which justifies the submission of the procedure to prior checking by the EDPS under Article 27 (2) (b) of Regulation 45/2001.
 
The EDPS recommendations to be implemented by the EMCDDA included, inter alia,
i) the setting of data storage period at 10 years, starting from the time when the staff member leaves or from the last pension payment and

ii) the preparation of a note referring clearly to all elements provided in Articles 11 and 12 of the Regulation and making sure that the data subjects are informed of this note before the exercises of the probationary period assessment and of the staff's annual appraisal begin.

Publication Performance appraisal - EMCDDA

Monday, 8 March, 2010
8
Mar
2010

Opinion reflected in a letter of 8 March 2010 on a notification of prior checking on the performance appraisal (Case 2009-838)

Publication Third language - EMCDDA

Tuesday, 20 May, 2008
20
May
2008

Opinion of 20 May 2008 on a notification for prior checking on the evaluation of staff's capacity to work in a third language (Case 2008-159)
EMCDDA is engaged in the processing of personal data of its staff for the purposes of evaluating their capacity to work in a third language in the context of the application of Article 45.2 of the Staff Regulations.

The EDPS prior check suggests that EMCDDA carries out various measures to ensure the full implementation of Regulation (EC) No 45/2001, including

  • Anonymising the data that will be used for statistical purposes during the first year of storage.
  • Ensuring that a contract is signed between EMCDDA and the contractor that organises language courses pursuant to which the contractor undertakes, among others, to adopt appropriate technical and organisational security measures to protect the personal data received from EMCDDA.
  • Ensure that staff concerned have access to the data held by the contractor, mainly the results of the language tests.
  • Amend the privacy policy.

Publication Internal procedures and guidelines on whistleblowing - EMCDDA

Thursday, 22 March, 2018
22
Mar
2018

Prior-check Opinion on European Monitoring Centre for Drugs and Drug Addiction's (EMCDDA) internal procedures and guidelines on whistleblowing (Case 2016-1083)

Publication Procurement procedures and contract management - EMCDDA

Thursday, 16 December, 2010
16
Dec
2010

Opinion of 16 December 2010 on the notification for prior checking from the Data Protection Officer of the European Monitoring Centre for Drugs and Drug Addiction concerning "Procurement procedures and contract management"(Case 2010-635)

Publication Internal promotion of official and reclassification of temporary agents - EMCDDA

Thursday, 22 April, 2010
22
Apr
2010

Opinion of 22 April 2010 on the notification for prior checking regarding the "internal promotion of official and reclassification of temporary agents" (Case 2009-0839)

Publication Internal promotion of official and reclassification of temporary agents - EMCDDA

Thursday, 22 April, 2010
22
Apr
2010

Opinion of 22 April 2010 on the notification for prior checking regarding the "internal promotion of official and reclassification of temporary agents" (Case 2009-0839)

Publication Early retirement - EMCDDA

Monday, 16 June, 2008
16
Jun
2008

Opinion of 16 June 2008 on the notification for prior checking on the annual exercise for early retirement without reduction of pension rights (Case 2008-154)

Publication Leave and flexitime - EMCDDA

Friday, 20 June, 2008
20
Jun
2008

Opinion of 20 June 2008 on a notification for prior checking  on the management of leave and flexitime (Case 2008-158)
The EMCDDA records all leave taken by its staff on an in-house database "Sic Congés". The system is designed to enable every member of staff to enter, amend or cancel data necessary for a leave application as well as to enable managers (head of units, director) to monitor leave and leave administrators (HR staff) to manage leave entitlements. When doing so, personal data concerning health are revealed in order to justify medical absences. In his opinion the EDPS scrutinised the steps of the procedure which deserve close attention from a data protection point of view and made recommendations on several points, including the storage of data, handling of medical certificates, procedure for rectification of data and information of the concerned staff members.

Register 2010-0895

Register Number Case Number Institution Description Opinion date Opinion
635
2010-0895
Probationary period and performance appraisal
Wed, 26/01/2011
Link

Register 2010-0635

Register Number Case Number Institution Description Opinion date Opinion
621
2010-0635
Procurement procedures
Thu, 16/12/2010
Link

Register 2016-0989

Register Number Case Number Institution Description Opinion date Opinion
1407
2016-0989
Administrative inquiries
Mon, 30/01/2017
Link

Register 2016-1083

Register Number Case Number Institution Description Opinion date Opinion
1415
2016-1083
Internal procedures and guidelines on whistleblowing