Opinion of 26 January 2011 on the notification for prior checking concerning Probationary Period, Management Probationary Period and Annual Performance Appraisal of the Director of the European Monitoring Centre for Drugs and Drug Addiction (case 2010-895)
This opinion deals with the new annual appraisal and probation periods of the Director of the European Monitoring Centre for Drugs and Drug Addiction. It establishes the conformity of the most aspects of the respective procedures with the Data Protection Regulation and just provides for a recommendation on information to data subjects.
Opinion of 11 January 2008 on a notification for prior checking concerning the "Staff evaluation / assessment exercise" (Case 2007-334)
ii) the preparation of a note referring clearly to all elements provided in Articles 11 and 12 of the Regulation and making sure that the data subjects are informed of this note before the exercises of the probationary period assessment and of the staff's annual appraisal begin.
Opinion of 20 May 2008 on a notification for prior checking on the evaluation of staff's capacity to work in a third language (Case 2008-159)
EMCDDA is engaged in the processing of personal data of its staff for the purposes of evaluating their capacity to work in a third language in the context of the application of Article 45.2 of the Staff Regulations.
The EDPS prior check suggests that EMCDDA carries out various measures to ensure the full implementation of Regulation (EC) No 45/2001, including
Opinion of 20 June 2008 on a notification for prior checking on the management of leave and flexitime (Case 2008-158)
The EMCDDA records all leave taken by its staff on an in-house database "Sic Congés". The system is designed to enable every member of staff to enter, amend or cancel data necessary for a leave application as well as to enable managers (head of units, director) to monitor leave and leave administrators (HR staff) to manage leave entitlements. When doing so, personal data concerning health are revealed in order to justify medical absences. In his opinion the EDPS scrutinised the steps of the procedure which deserve close attention from a data protection point of view and made recommendations on several points, including the storage of data, handling of medical certificates, procedure for rectification of data and information of the concerned staff members.