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Register 2015-0636

Register Number Case Number Institution Description Opinion date Opinion
1319
2015-0636
Prior checking Opinion on European Parliament's Growing Talent Training Programme
Fri, 27/11/2015
Link

Publication Outside activities of staff - Parliament

Thursday, 12 February, 2009
12
Feb
2009

Answer to a notification for prior checking relating to "outside activities of staff" (Case 2008-685)

Publication ASSMAL - Parliament

Thursday, 14 December, 2006
14
Dec
2006

Answer to a notification for prior checking regarding the ASSMAL application (Case 2006-302)

Publication STREAMLINE - Parliament

Friday, 8 December, 2006
8
Dec
2006

Answer to a notification for prior checking (Case 2006-495)

Publication Management of incident or technical fault reports - EP

Thursday, 24 July, 2014
24
Jul
2014

Letter on the notification for prior-checking concerning "Management of incident or technical fault reports" within the European Parliament (Case 2014-0643)

Publication Security Support System - Parliament

Tuesday, 29 September, 2009
29
Sep
2009

Opinion of 29 September 2009 on a notification for prior checking concerning the "Security Support System" (Case 2009-225)

The collection of data in the Security Support System has the purpose to provide support to missions outside the three places of work of the EP in case of medical emergencies. The information is provided by the data subject on a voluntary basis. Data will only be used in emergency situations and only given to local health staff if needed.

Topics:

Publication Skills database - Parliament

Friday, 13 June, 2008
13
Jun
2008

Opinion of 13 June 2008 on the notification for prior checking regarding the Skills database (Case 2008-192)
This database contains career data on staff covering professional experience in and before joining the EP. The skills database constitutes an electronic processing operation that facilitates Human Resources management in mobility, careers advice, specialised staff search, filling vacant posts and planning competitions.

Some of the information contained in the database is entered by the data subject him or herself, some other elements are derived from other databases maintained by DG Personnel, such as STREAMLINE (Management of the recruitment, career, training, individual entitlements and reimbursement of expenses - e.g. missions - of staff), RAPNOT (Evaluation), and FORPRO (European Parliament training management, the data extracted from it comprising the list of training courses completed).

Publication Selection of a Director for EIGE - Parliament

Tuesday, 8 December, 2009
8
Dec
2009

Opinion of 8 December 2009 on a notification for prior checking on the selection of a Director for the European Institute for Gender Equality (EIGE) (Case 2008-785)

Publication Evaluation of interpreters - Parliament

Friday, 5 December, 2008
5
Dec
2008

Opinion of 5 December 2008 on a notification for prior checking concerning the evaluation of interpreters (Case 2008-578)

The present case deals with the ad hoc evaluation of interpreters at the EP during a given period of time to ensure the quality of the service. The data processing operations are carried out by personnel of the Interpretation Directorate. In his opinion, the EDPS concluded that the EP has substantially followed all the principles of the Regulation. Nevertheless the EDPS recommended, among others, that the EP:

  • sets up a procedure to enable interpreters to access QCF by requesting a copy from the data controller (or his/her delegate);
  • provides to interpreters the information suggested in the Opinion;
  • raises awareness among reporting officers regarding the need to ensure the confidentiality of the information.

Publication Independence risk assessment - Parliament

Monday, 25 September, 2006
25
Sep
2006

Opinion of 25 September 2006 on a notification for prior checking regarding the "independence risk assessment" dossier (Case 2006-343)

Publication Whistleblowing Procedure - EP

Tuesday, 11 July, 2017
11
Jul
2017

Prior-checking Opinion on the European Parliaments Whistleblowing Procedure (EDPS case 2017-0379)

Publication IT system Pericles - Parliament

Monday, 22 March, 2010
22
Mar
2010

Answer to a consultation regarding the data processing operations referred to as "Pericles" at the European Parliament (Case 2009-328)

Publication 360° Feedback tool for managers - EP

Thursday, 12 March, 2015
12
Mar
2015

Opinion on the prior checking notification concerning 360° Feedback tool for managers at the European Parliament (Case 2014-1146)

Publication Video-surveillance policy - EP

Tuesday, 17 December, 2013
17
Dec
2013

Avis du 17 décembre 2013 sur la notification en vue d’un contrôle préalable concernant la politique de vidéosurveillance adoptée par le Parlement européen (PE) le 20 avril 2013 (Dossier 2013-0471)

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Publication Hearings of the Commissioners-designate - Parliament

Friday, 3 July, 2009
3
Jul
2009

Opinion of 3 July 2009 on a notification for prior checking on the processing of personal data in the hearings of the Commissioners-designate (Case 2009-0332)

On 3 July 2009, the EDPS issued a prior checking opinion focusing on the processing of personal data in the hearings at the European Parliament of the Commissioners-designate.

During the hearings, the appropriate committee or committees shall invite the Commissioner-designate to make a statement and answer questions. The hearings shall be organised in such a way as to enable Commissioners-designate to disclose to Parliament all relevant information. All hearings will be web-streamed on the website of the EP. An indexed video recording of the hearings shall be made available for the public record within twenty-four hours. All CVs and additional documents will be part of the meeting documents of the committee and published on the EP website and available in the meeting room. The period of conservation of the data is five years. The data are subsequently transmitted to the central archives (CARDOC) for indefinite conservation.

In his opinion, the EDPS underlined that data could be kept after the initial conservation period for historical purposes, but that there should be a selection and verification process on the basis of criteria determined at an institutional level so as to only retain data of historical value. Appropriate safeguards must be put into place to ensure that the data kept on the basis of their historical value are not processed for any other purposes or used in support of measures or decisions regarding a particular individual. As for data which, after selection, are not considered as of historical value, they may only be stored for longer than the initial 5 year period of retention, if they are made anonymous or, if this is not possible, with the identity of the data subjects encrypted. Furthermore, although the Commissioners-designate are probably aware of the public nature of the data provided and the fact that the hearings will be made public notably through web-streaming, in order to ensure fairness of the processing further information could be provided on this in the Privacy statement.  The EDPS also invited the Parliament to ensure that the integrity of the data transmitted from the Council is respected.

Publication Coaching platform for interpreters

Monday, 10 October, 2016
10
Oct
2016

Prior Checking Opinion regarding the online coaching platform for interpreters and students at the European Parliament (case 2015-1125)

Publication "RAPNOT" - Parliament

Thursday, 3 March, 2005
3
Mar
2005

Opinion of 3 March 2005 on the notification for prior checking relating to the reports procedure and the RAPNOT system (Case 2004-206)

Publication Recruitment procedure for interim staff - EP

Tuesday, 10 September, 2013
10
Sep
2013

Opinion of 10 September 2013 on the notification for prior checking concerning the processing of personal data in the course of the EP’s recruitment procedure for interim staff (Case 2013-0799)

Publication TFlow and PROFIL - Parliament

Friday, 8 May, 2009
8
May
2009

Opinion of 8 May 2009 on a notification for prior checking regarding the processing operation "TFlow" and "PROFIL" (Case 2009-069)

This notification covers two linked applications (TFlow and PROFIL).

The purpose of the processing is the management of workload in the translation units of the European Parliament. Moreover, while the primary purpose of the use of the data is for allocation and practical workflow management, including assessing workload and capacity, the notification states that the data may be taken into account for staff assessment and appraisal purposes.

Publication Manual filing of disability-related documents of visitors - EP

Tuesday, 16 March, 2010
16
Mar
2010

Opinion of 16 March 2010 on a notification for Prior Checking concerning "Manual filing of disability-related documents of visitors" (Case 2009-564)

The collection by the European Parliament of evidence of disability of visitors was submitted to the EDPS for prior checking. The data processing allows the European Parliament to assess visitors' entitlement to an additional subsidy based on disability and to allow for specific arrangements to be made for their visit. In respect of the sensitive nature of the data collected, the EDPS made a few recommendations including the need to (i) provide clear information to visitors that the provision of information on their disability is voluntary, (ii) only retain personal data and evidence relating to disability in one place and for the time necessary until budgetary discharge, and (iii) adopt a data protection notice compliant with Articles 11 and 12 of the Regulation that adequately informs the data subjects of the data processing and of their rights thereto.

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