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Publication Recruitment of Local Agents in EU Delegations by the European External Action Service (EEAS)

Friday, 30 November, 2018
30
Nov
2018

Prior check Opinion on Recruitment of Local Agents in EU Delegations by the European External Action Service (EEAS)

Publication Selection, Recruitment and Administrative Management for international staff

Monday, 12 November, 2018
12
Nov
2018

Prior check Opinion on Selection, Recruitment and Administrative Management for international staff in CSDP Missions by the EEAS Civilian Planning and Conduct Capability (CPCC)

Publication Ex-ante product quality audits - EUIPO

Wednesday, 15 February, 2017
15
Feb
2017

Prior checking Opinion concerning ex-ante product quality audits (Case 2016-0477)

Organisations such as EUIPO ensure the quality of their output in different ways. One such way is checking the quality of decisions before it leaves the organization (ex-ante), recording the error rate and trends in the type and category of errors - and using a database to record this monitoring process.
As staff members remain identifiable in the process and are given feedback at individual level on the basis of this processing operation, this might lead to implications for their performance evaluation(on such processing operations, see EDPS Guidelines in the area of staff evaluation ). This is why the organization needs to comprehensively inform those concerned, grant all data subjects’ rights and ensure the accuracy of the data processed.

Publication Multi-source Feedback Reviews - Council

Tuesday, 24 April, 2018
24
Apr
2018

Prior-checking Opinion regarding multi-source feedback reviews for managers (360º evaluation) at Directorate for Human Resources and Personnel Administration of the Council of European Union (Case 2018-0170)

Publication Geographic Information System - ECDC

Tuesday, 17 January, 2017
17
Jan
2017

Prior-checking opinion regarding test run of the Geographic Information System tool at ECDC (2016-0759)

Publication Video-surveillance - GSA

Wednesday, 7 June, 2017
7
Jun
2017

Prior-checking Opinion regarding video-surveillance at the GSA headquarters (Case 2016-1052)

Publication First-aid intervention registers - Council

Friday, 26 January, 2018
26
Jan
2018

Summary of Case 2017-0969:

The Council established a network of first-aiders on the basis of the Staff Regulations and the rules in the area of well-being at work. Under Belgian law in that field, the employer keeps a register in which the employee who carries out a first-aid intervention must indicate particular information concerning his intervention. The Council decided to implement a staff first-aid intervention register (first-aider record book) and a register of first-aid intervention for the medical service for instances where the medical service intervenes (on site and/or after transport of the casualty to its premises). The data subjects must be duly informed about the protection of personal data. In the light of the sensitive nature of those data and the urgent nature of the work of the first-aider, it is also essential that appropriate measures be implemented in order to guarantee the security of the personal data contained in the first-aider record book.

Publication Selection of confidential counsellors and anti-harassment policy

Friday, 21 October, 2011
21
Oct
2011

Opinion of 21 October 2011 on notifications for prior checking concerning the "anti-harassment policy" and "the selection of confidential counsellors" at certain EU agencies (Case 2011-0483)

Publication "Public hearings" - EMA

Tuesday, 17 January, 2017
17
Jan
2017

Prior checking opinion on the use of the "Public hearings" tool at EMA in compliance with the Regulation (case 2016-0953)

Publication Restrictive measures - EEAS

Friday, 18 December, 2015
18
Dec
2015

Prior Checking Opinion regarding Restrictive Measures (Sanctions) of the European External Action Service (EEAS) (Case 2014-0926)

Publication Probation periods - EIF

Tuesday, 27 June, 2017
27
Jun
2017

Prior-checking Opinion regarding probation periods and the e-probation tool at the European Investment Fund (Case 2015-1107)

During the probation evaluation of a staff member and the adoption of the probation report, the EIF processes personal data of that staff member. To ensure transparency and fairness, information on this processing should be provided to the concerned individuals through a specific data protection notice. This notice should be made available on the Intranet. A link to the notice should also be added to the respective forms, reports and/or to the messages sent to the staff members in the different stages of probation evaluation. The notice should also clearly set out the procedures for granting individuals' rights, including also information on within which time limit a reaction can be expected from the EIF to the requests of the individuals. Staff members should be granted access to all their data kept in their personal file and in the electronic database, even after the end of employment. While letters containing probation decisions would need to be kept throughout the career of a staff member, probation reports may not necessarily remain relevant during the whole career. The retention of probation reports up to five years after the end of a particular appraisal procedure would be considered appropriate.

Publication Panel for Financial Irregularities - ECA

Monday, 17 March, 2014
17
Mar
2014

Opinion of 17 March 2014 on the notification for prior checking received from the Data Protection Officer of the European Court of Auditors concerning the ECA's Panel for Financial Irregularities (Case 2013-0846)

The Opinion regards the European Court of Auditors' Panel for Financial Irregularities ("PFI"), which is competent to examine any infringement by an official or other member of the ECA's staff of a provision of the Financial Regulation or of any rule relating to financial management or the audit of transactions. The EDPS noted with great regret that the processing operation had already been established, but highlighted that the recommendations made by the EDPS need to be adopted accordingly. These focus mainly on ensuring that data subjects concerned benefit from their rights by means of (i) a privacy statement containing all pieces of information required under Articles 11 and 12 of the Regulation and ensuring that every data subject receives the privacy statement when his/her personal data is first recorded or disclosed, (ii) a reference to the right of the person concerned to comment on the facts mentioned in the draft final report in the Rules of Procedure and (iii) rules to safeguard the rights of other data subjects to access and rectification under Articles 13 and 14 of the Regulation.

Publication Regulations requiring asset freezing

Wednesday, 22 February, 2012
22
Feb
2012

Opinion of 22 February 2012 on a notification for Prior Checking regarding the Processing of personal data in connection with regulations requiring asset freezing as CFSP related restrictive measures, European Commission  (Case 2010-0426)

Publication Processing of personal data with regard to the freezing of assets - Council

Wednesday, 7 May, 2014
7
May
2014

Opinion of 7 May 2014 on the notification for prior checking received from the Data Protection Officer of the Council of the European Union regarding the processing of personal data for restrictive measures with regard to the freezing of assets - Council (Case 2012-0724, 2012-0725, 2012-0726)

Publication Remuneration policies and credits - ECB

Tuesday, 5 September, 2017
5
Sep
2017

Prior check opinion regarding remuneration policies and credits to senior officials of significant entities supervised by the ECB (Case 2017-0358)

As part of its banking supervision role, the European Central Bank has to assess and approve significant supervised entities’ remuneration policies. This may result in adverse consequences to employees of significant supervised entities, possibly excluding them from rights under their employment contracts.

The ECB also has a role to play concerning loans of significant supervised entities to their own employees, which may also result in refusing loans to them, thus excluding them from a contract.

Publication EU High Level Advisers programme in Moldova – EEAS / EC

Friday, 15 December, 2017
15
Dec
2017

Joint prior-checking Opinion concerning the EU High Level Advisers programme in Moldova (EDPS cases 2016-0505 and 2017-0712)

Publication Publication of personal data on the Internet

Tuesday, 13 February, 2007
13
Feb
2007

Letter concerning the publication of personal data on the Internet and the applicability or not of Article 9 of the Regulation

Publication Pandemic procedure at ECB

Friday, 17 July, 2009
17
Jul
2009

Analysis of the EDPS on a consultation on processing of personal data in the frame of pandemic procedure at ECB (2009-456)

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