Each DPO has the legal obligation to keep a register of processing operations which have been notified to him (Article 26 of Regulation 45/2001) by controllers.
The register is the database of the institution which contains all the final notifications submitted by controllers to the DPO pursuant Article 25 of the Regulation.
The register shall contain at least the following information (Article 25 of the Regulation):
> name and address of the controller
> purpose or purposes of the processing;
> category or categories of data subjects;
> legal basis of the processing;
> recipients or categories of recipients of the data;
> general indication of the time limits for blocking and erasure;
> proposed transfers of data;
> security measures taken in compliance with Article 22 of the Regulation.
For reasons of transparency, all information is included in the public register, apart from the security measures which can not be published following Article 26 of the Regulation.
Extracts of the register can be requested by any person in writing to the DPO, who shall reply within 15 working days.
The notification contains a hyperlink to the final version.
Register Number |
Description of the processing operation |
Notification date |
1 |
Access to EDPS offices |
Withdrawn |
2 |
Transfer-in of pension rights (PMO) |
|
3 |
Transfer of EDPS staff members list to the EP security services |
|
4 |
Evaluation procedure |
|
5 |
Case Management System |
|
6 |
Complaints |
|
7 |
Promotion procedure |
|
8 |
Subscriptions to the EDPS electronic newsletter |
|
9 |
Flexitime |
|
10 |
Certification procedure |
|
11 |
Attestation procedure |
|
12 |
Journalists Mailing list |
|
13 |
Officials and agents recruitment |
|
14 |
Recruitement of the EDPS Director |
|
15 |
Enrollment to the Early Childhood Centre | |
16 |
Recruitment of trainees |
|
17 |
Recruitment of national experts | |
18 |
Business Continuity Plan | |
19 |
Training | |
20 |
Access badges for meeting of Supervision Coordination Groups | |
21 |
EDPS survey | |
22 |
Financial contribution to cost of subscriptions to public transport | |
23 |
Monitoring of Article 24 application of Regulation 45/2001(appointement and tasks of the DPO) | |
24 |
Leaves | |
25 |
Access to EDPS offices (electronic locks) | |
26 |
Sick leave | |
27 |
Selection and management of interim staff | |
28 |
Notifications to the DPO and access to the DPO register | |
29 |
Procurement procedures | |
30 |
Investigations by the DPO | |
31 |
Badges for study visits at the EDPS | |
32 |
Management of missions files | |
33 |
Obtaining information for meetings of Supervision Coordination Groups in European Parliament premises | |
34 |
Financial transactions | |
35 |
Ex post controls |
|
36 |
Notification for prior check and access to the EDPS public register of prior check notifications and related opinions |
|
37 |
Consultations submitted to EDPS (28,1 & 46,d) and related opinion | |
38 |
Management of telework requests | |
39 |
Transfer of data to Eurostat | |
40 |
Billing and budget management of telephone consumptions | |
41 |
Performance of inspections and security audits | |
42 |
Requests for access to documents | |
43 | Staff committee activities | 16.07.2013 |
44 | Participation to strikes | 18.07.2013 |
45 | Transfer of data to permanent representations | 18.07.2013 |
46 | Staff committee in joint advisory committee operations | 19.07.2013 |
47 | Newsletter Survey | 24.10.2014 |
48 | Requests for information or advice to the EDPS | 25.11.2014 |
49 | EDPS mobile app on the General Data Protection Regulation (GDPR) | 17.07.2015 |
50 | EDPS online survey of the views of EDPS staff on the functioning of the institution | 05.04.2016 |
51 | Staff underperformance | 23.11.2015 |
52 | Anti-harassment procedure | 29.04.2016 |
53 | Code of conduct for supervisors – transparency measures | 03.05.2016 |
54 | Lodging appeals by the EDPS Appointing Authority | 22.12.2015 |
55 | Whistleblowing procedure | 11.05.2017 |
56 | Inspections of Europol | 26.10.2017 |
57 | EDPS-IPEN Privacy by Design contest for mHealth applications | 30.04.2018 |