European Data Protection Supervisor
Le Contrôleur Européen de la Protection des Données

DPO Register

DPO Register

Each DPO has the legal obligation to keep a register of processing operations which have been notified to him (Article 26 of Regulation 45/2001) by controllers.
 
The register is the database of the institution which contains all the final notifications submitted by controllers to the DPO pursuant Article 25 of the Regulation.
 
The register shall contain at least the following information (Article 25 of the Regulation):

> name and address of the controller
> purpose or purposes of the processing;
> category or categories of data subjects;
> legal basis of the processing;
> recipients or categories of recipients of the data;
> general indication of the time limits for blocking and erasure;
> proposed transfers of data;
> security measures taken in compliance with Article 22 of the Regulation.

For reasons of transparency, all information is included in the public register, apart from the security measures which can not be published following Article 26 of the Regulation.
 
Extracts of the register can be requested by any person in writing to the DPO, who shall reply within 15 working days.
 
The notification contains a hyperlink to the final version.

 

Register Number

Description of the processing operation

Notification date

1

Access to EDPS offices

Withdrawn

2

Transfer-in of pension rights (PMO)

10.07.2008

3

Transfer of EDPS staff members list to the EP security services

28.10.2015

4

Evaluation procedure

28.10.2015

5

Case Management System

12.07.2017

6

Complaints

22.03.2011

7

Promotion procedure

28.10.2015

8

Subscriptions to the EDPS electronic newsletter

15.03.2011

9

Flexitime

12.11.2015

10

Certification procedure

28.10.2015

11

Attestation procedure

07.06.2010

12

Journalists Mailing list

16.02.2011

13

Officials and agents recruitment

21.06.2017

14

Recruitement of the EDPS Director

28.10.2015

15

Enrollment to the Early Childhood Centre 

 28.10.2015

16

Recruitment of trainees

28.10.2015

17

Recruitment of national experts

15.07.2011

18

Business Continuity Plan

28.10.2015

19

Training

28.10.2015

20

Access badges for meeting of Supervision Coordination Groups

 16.04.2012

21

EDPS survey

11.05.2012

22

Financial contribution to cost of subscriptions to public transport

28.10.2015

23

Monitoring of Article 24 application of Regulation 45/2001(appointement and tasks of the DPO)

15.05.2012 

24

Leaves

11.11.2015

25

Access to EDPS offices (electronic locks)

24.05.2012

26

Sick leave

11.11.2015

27

Selection and management of interim staff

 06.07.2012

28

Notifications to the DPO and access to the DPO register

 06.07.2012

29

Procurement procedures

 13.07.2015

30

Investigations by the DPO

16.07.2012  

31

Badges for study visits at the EDPS

04.06.2013

32

Management of missions files

 09.01.2017

33

Obtaining information for meetings of Supervision Coordination Groups in European Parliament premises

29.10.2012

34

Financial transactions

15.07.2015

35

Ex post controls

06.11.2012

36

Notification for prior check and access to the EDPS public register of prior check notifications and related opinions

19.11.2012

37

Consultations submitted to EDPS (28,1 & 46,d) and related opinion

19.11.2012

38

Management of telework requests

28.10.2015

39

Transfer of data to Eurostat

22.11.2012

40

Billing and budget management of telephone consumptions

13.07.2015

41

Performance of inspections and security audits

13.12.2012

42

Requests for access to documents

19.12.2012

43 Staff committee activities   16.07.2013
44 Participation to strikes 18.07.2013
45 Transfer of data to permanent representations 18.07.2013
46 Staff committee in joint advisory committee operations 19.07.2013
47 Newsletter Survey 24.10.2014
48 Requests for information or advice to the EDPS 25.11.2014
49 EDPS mobile app on the General Data Protection Regulation (GDPR) 17.07.2015
50 EDPS online survey of the views of EDPS staff on the functioning of the institution 05.04.2016
51 Staff underperformance 23.11.2015 
52 Anti-harassment procedure 29.04.2016
53 Code of conduct for supervisors – transparency measures  03.05.2016
54 Lodging appeals by the EDPS Appointing Authority 22.12.2015
55 Whistleblowing procedure 11.05.2017
56 Inspections of Europol 26.10.2017