Manual filing of disability-related documents of visitors - EP

Opinion of 16 March 2010 on a notification for Prior Checking concerning "Manual filing of disability-related documents of visitors" (Case 2009-564)

The collection by the European Parliament of evidence of disability of visitors was submitted to the EDPS for prior checking. The data processing allows the European Parliament to assess visitors' entitlement to an additional subsidy based on disability and to allow for specific arrangements to be made for their visit. In respect of the sensitive nature of the data collected, the EDPS made a few recommendations including the need to (i) provide clear information to visitors that the provision of information on their disability is voluntary, (ii) only retain personal data and evidence relating to disability in one place and for the time necessary until budgetary discharge, and (iii) adopt a data protection notice compliant with Articles 11 and 12 of the Regulation that adequately informs the data subjects of the data processing and of their rights thereto.