Prior check Opinion on Complimentary Sickness Insurance for Local Agents in EU Delegations - Declaration of accidents at work at the European External Action Service (Case 2016-0775)
In case of an accident, local agents working in EU Delegations covered by the Complimentary Sickness Insurance for Local Agents scheme must fill in a declaration of accidents at work to obtain the reimbursement of the medical expenses. The EU Delegations and EEAS might also process personal data, including data related to health, of local agents who are not covered by this scheme in e.g. sick leave absences management and supporting medical certificates if those local agents have an accident at work. The medical certificate must be clearly distinguished from the medical report. Local agents should always send the medical report directly to the CISLA functional mailbox in EEAS Headquarters, without any access of staff members of the Delegation. Whereas the medical certificate should be sent to the Administration section of the Delegation or, if the local agent so chooses, sent directly to the CISLA functional mailbox in EEAS Headquarters and the Administration of the Delegation informed of it. The EU Delegations staff members involved in this process as well as EEAS's HR officers responsible for local agents should sign confidentiality declarations mentioning that they are subject to an obligation of professional secrecy equivalent to that of a health professional. Medical files should be kept for a maximum period of 30 years after the last document inserted in the file.