Temporary employee selection procedure - Commission

Opinion of 4 June 2010 on the notification for prior checking regarding the temporary employee selection procedure (Case 2008-704)

A process for the data relating to the selection and management of temporary employees is implemented by the Commission in order to enable the Commission to select the applicants who are likely to fill positions as temporary employees, in order to satisfy temporary staffing requirements. This selection is carried out jointly with a temporary employment agency.

The EDPS concludes that the proposed processing does not imply breaches of the provisions stated in Regulation (EC) No. 45/2001, as long as certain observations are taken into account, and in particular that the retention of data for a 40-year period concerning selected applicants pertain only to the data that is necessary to piece together the career of said applicants; that the access be guaranteed, both during the selection procedure and during the supply of the service by the applicant selected to fill a position as a temporary employee of the institution; that the note pertaining to the protection of personal data be modified according to the recommendations set forth by the EDPS in its opinion; and that the Commission review the clause relating to the protection of personal data in its framework contract.