Traffic violations - Commission

Opinion of 3 November 2008 on the notification for prior checking on "Traffic violations with official vehicles of the Commission managed by the Infrastructure and Logistics Office - Brussels (OIB)" (Case 2008-395)

Within the European Commission, the Mobility and Supplies Unit, which is responsible for managing the car pool, deals with offences against the highway code committed by the drivers of official Commission vehicles managed by the OIB. The purposes of the processing operation are to examine whether, when traffic violations are committed by the drivers of official Commission vehicles, the immunity granted by the Protocol on Privileges and Immunities can be invoked, and to provide administration and follow-up.

The proposed data processing operation complies with Regulation (CE) No 45/2001, if the Commission:

• reminds anyone who receives or processes data in the context of the procedure for handling penalty notices that the data may not be used for other purposes;
• complies with Articles 8 and 9 as regards the transfer of data to the competent authorities;
• as well as publishing the privacy statement on the internet, sends it to all data subjects concerned by this processing operation at the same time as the document on the procedure for forwarding the penalty notice;
• updates the "Information for the attention of drivers of official Commission vehicles" to make the necessary changes (name of the controller and details of the data recipients).