The Customs Information System Supervision Coordination Group (“CIS SCG”) is set up by Regulation (EC) No 766/2008 to ensure a coordinated supervision in the area of personal data protection of the CIS information system. The CIS SCG consists of representatives of the National Supervisory Authorities of the Member States responsible for data protection and the European Data Protection Supervisor.
They usually meet once a year, back-to-back with the Customs Joint Supervisory Authority ('Customs JSA'). The National Supervisory Authorities represented are those of the EU Member States. The Group is currently chaired by the Polish DPA, with the EDPS as Vice-Chair. In order to foster good cooperation with the Customs JSA, its chair is usually elected as the chair of the CIS supervision coordination group, as it is currently the case.
The next meeting of the CIS SCG will take place in Brussels in Spring 2020.
The Customs Information System (“CIS”) is a computer system centralizing customs information aiming at preventing, investigating and prosecuting breaches of Community customs or agricultural legislation. The CIS is composed of a central database accessible through terminals in each Member State. The data entered in the CIS relate to goods, means of transport, businesses and people associated to such breaches. They also relate to trends in fraud, available competencies, goods detained, seized or confiscated and cash detained, seized or confiscated.
The Customs files identification database/Fichier d'Identification des Dossiers d'Enquêtes Douanières (‘FIDE’) is an EU-wide index used in the context of the CIS. It is composed of investigation records, generated by Member States' customs and other investigation authorities for administrative purposes and for purposes of criminal investigations and prosecutions in the customs area.
The CIS and the FIDE are regulated under a double legal basis: Council Regulation (EC) No 515/97, as last amended by Regulation (EU) No 2015/1525, and Council Decision 2009/917/JHA (“the CIS legal framework”).
The CIS legal framework provides all persons whose data are in the CIS with a right of access and a right to correction of inaccurate data and deletion of unlawfully stored data.
If you want to know which personal data are processed in the CIS or if you want to correct or delete your data, because they were wrongfully entered in the CIS, you can make a request in any EU Member State, by contacting the competent authority. You will be informed about the follow-up of your request within one month at the latest.
The CIS SCG has adopted a Guide for exercising the right of access, which provides you with detailed information on your rights under the CIS legal framework. The Guide also lists all the competent authorities in the Member States and contains two model letters, one for the right of access and one for the right of correction or deletion.
Secretariat of the CIS SCG
Postal address: Rue Wiertz 60, 1047 Bruxelles/Brussel
Office address: Rue Montoyer 30
Tel. +32 2 283 19 00
National Supervisory Authorities
Here you can find a list with the contact details of all the national Supervisory Authorities.
European Data Protection Supervisor
Rue Wiertz 60
Office: Rue Montoyer 30, 6th floor
Tel. +32 2 283 19 00