Recruitment

Opinion of 16 June 2009 on the notification for prior checking regarding the "recruitment of temporary staff" (Case 2008-695)

On 16 June 2009 the EDPS adopted three opinions on the prior notification of selection procedures for the recruitment of officials, temporary staff and contract staff at the Committee of the Regions.

The EDPS has concluded that the processing operation does not appear to involve any infringement of the provisions of Regulation (EC) No 45/2001 provided that certain recommendations are taken into account. The Committee should, in particular, review its policy on collecting criminal records and birth certificates and on the storage of certain categories of data. The EDPS also stresses the importance of the information to be provided to data subjects in the course of the recruitment procedure and the need to provide access to the data, including the assessments made during the procedure.

Opinion of 16 June 2009 on the notification for prior checking regarding the "recruitment of officials" (Case 2008-694)

On 16 June 2009 the EDPS adopted three opinions on the prior notification of selection procedures for the recruitment of officials, temporary staff and contract staff at the Committee of the Regions.

The EDPS has concluded that the processing operation does not appear to involve any infringement of the provisions of Regulation (EC) No 45/2001 provided that certain recommendations are taken into account. The Committee should, in particular, review its policy on collecting criminal records and birth certificates and on the storage of certain categories of data. The EDPS also stresses the importance of the information to be provided to data subjects in the course of the recruitment procedure and the need to provide access to the data, including the assessments made during the procedure.

Opinion of 16 June 2009 on the notification for prior checking regarding the "recruitment of contract staff" (Case 2008-696)

On 16 June 2009 the EDPS adopted three opinions on the prior notification of selection procedures for the recruitment of officials, temporary staff and contract staff at the Committee of the Regions.

The EDPS has concluded that the processing operation does not appear to involve any infringement of the provisions of Regulation (EC) No 45/2001 provided that certain recommendations are taken into account. The Committee should, in particular, review its policy on collecting criminal records and birth certificates and on the storage of certain categories of data. The EDPS also stresses the importance of the information to be provided to data subjects in the course of the recruitment procedure and the need to provide access to the data, including the assessments made during the procedure.

Opinion of 5 June 2009 on a notification for prior checking on documents provided during recruitment (Case 2008-755)

The European Commission obtains and processes various documents when recruiting officials and other staff. Those documents are obtained in order to check that the applicant meets the requirements in terms of the Staff Regulations and of the selection/competition notice; to determine the applicant's ranking; and to determine his or her pay entitlements and create an access badge.

The EDPS has examined the personal data processing involved in the handling of these documents and has concluded that it does not seem to entail any breach of the provisions of Regulation (EC) No 45/2001 provided that certain recommendations are followed, in particular that the department responsible should limit the obtention and storage of criminal record data and should limit the obtention of applicants' birth certificates.

Opinion of 5 June 2009 on the notification for prior checking regarding the "Application for administering traineeships" (Case 2008-485)

The European Commission has a department responsible for administering the procedures for selecting and recruiting Commission trainees.

The EDPS has examined the processing of personal data under these procedures and has concluded that the processing operation does not appear to involve any breach of the provisions of Regulation (EC) No 45/2001, provided that certain recommendations are followed, in particular that the department responsible reassesses the categories of data stored and their respective storage periods, verifies on a case-by-case basis that the data transfer is necessary and that only relevant data are transferred, and guarantees the right of access to evaluations carried out as part of the process for recruiting trainees.