European Data Protection Supervisor
European Data Protection Supervisor

Regulation 2018/1725

Regulation 2018/1725

Regulation (EU) 2018/1725 lays down the data protection obligations for the EU institutions and bodies when they process personal data and develop new policies.

The Regulation repeals Regulation (EC) 45/2001, and, in line with GDPR, adopts a principle-based approach.

The new legal instrument ensures that EU institutions and bodies provide transparent and easily accessible information on how personal data is used, as well as foresee clear mechanisms for individuals to exercise their rights; it also reconfirms, clarifies and enhances the role of data protection officers within each EU institution and of the EDPS.

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03/12/2019
3
Dec
2019
Strategy

Leading by Example: EDPS 2015-2019

This report provides an overview of the activities carried out by the EDPS from 2015-2019. In particular, it focuses on how the EDPS has worked towards implementing the objectives set out in the EDPS Strategy 2015-2019, which relate to digitisation, global partnerships and the modernisation of data protection. This involved not only contributing historical pieces of legislation, such as the General Data Protection Regulation and Regulation 2018/1725, but also bringing the concepts of ethics and accountability to the forefront of data protection discourse and application.

Full text of Leading by Example: EDPS 2015-2019:PDF icon
Summary (PDF):PDF icon
14/11/2019
14
Nov
2019
Consultations

Social media monitoring reports

Letter concerning a consultation on EASO's social media monitoring reports.

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07/11/2019
7
Nov
2019
Guidelines

Concepts of controller, processor and joint controllership under Regulation (EU) 2018/1725

When processing personal data, EU institutions and bodies (EUIs) must comply with specific data protection rules. Depending on their role, their obligations differ. The following guidelines provide explanation and practical advice to EU institutions and bodies on how to comply with Regulation (EU) 2018/1725 (‘the Regulation’).

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Friday, 4 October, 2019
4
Oct
2019
Newsletters

Newsletter (N°
72
)

In this edition of the EDPS Newsletter we cover Data Protection Impact Assessments (DPIAs), the first EDPS-EDPB Joint Opinion and the new EDPS website inspection software, among many other topics.
27/09/2019
27
Sep
2019
Factsheets

Checklists and flowcharts on data protection

Administrative fines and sanctions under Regulation EU 2018/1725PDF icon
Checklist 1: What are the duties of the controller?PDF icon
Checklist 2: What are the duties of the processor?PDF icon
Checklist 3: What is required in a processing agreement?PDF icon
Flowchart: data transfers in the context of BrexitPDF icon
Flowchart: Are you a processor, controller, or joint controller?PDF icon
Powers of the EDPS under Regulation (EU) 2018/1725PDF icon
Useful points and questions on data protectionPDF icon
05/09/2019
5
Sep
2019
Speeches & Articles

Presentation of EDPS Tasks and Activities - Wojciech Wiewiórowski

Presentation of EDPS Tasks and Activities, Speech by Wojciech Wiewiórowski before the Committee on Civil Liberties, Justice and Home Affairs, European Parliament, Brussels

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17/07/2019
17
Jul
2019
Guidelines

Data Protection Impact Assessment List

Under Article 39(4) of Regulation (EU) 2018/1725, the EDPS shall adopt a list of the kinds of processing operations subject to a data protection impact assessment (DPIA). Under paragraph 5 of the same Article, the EDPS may adopt a list of the kinds of processing operations not subject to a DPIA. For further information on how to use this list, please see the Accountability on the ground toolkit.

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16/07/2019
16
Jul
2019
Guidelines

Accountability on the ground: Guidance on documenting processing operations for EU institutions, bodies and agencies

Accountability on the ground: Guidance on documenting processing operations for EU institutions, bodies and agencies (EUIs). These documents provide provisional guidance for controllers and DPO in the EUIs on how to generate records for their processing operations, how to decide whether they need to carry out data protection impact assessments (DPIAs), how to do DPIAs and when to do prior consultations to the EDPS (Articles 31, 39 and 40 of Regulation (EU) 2018/1725).

A provisional version of this text was published in February 2018. The current version 1.3 was published in July 2019.

SummaryPDF icon
Part I: Records and threshold assessmentPDF icon
Part II: DPIAs and prior consultationPDF icon
03/06/2019
3
Jun
2019
Press Release

Press Release - EDPS flags data protection issues on EU institutions’ websites

An inspection carried out by the European Data Protection Supervisor (EDPS) on the websites of major EU institutions and bodies revealed data protection and data security issues in seven out of the ten websites inspected. Each of the institutions concerned has received recommendations from the EDPS on how to ensure their websites are fully compliant with data protection rules and the relevant institutions have reacted swiftly to start rectifying the problems identified, the European Data Protection Supervisor said today.

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16/05/2019
16
May
2019
Press Release

Press Statement - Europe votes 2019: Data protection is a prerequisite for fair and democratic elections

The European parliamentary elections are increasingly in the spotlight as the polls of 23-26 May approach. In the face of ongoing political turbulence, it is important that the EU continue to lead the way in promoting a healthy civic society through a robust election process.

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10/04/2019
10
Apr
2019
Other Documents

Data Protection Notice

Data Protection Notice - Ipen Rome Workshop 2019

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08/04/2019
8
Apr
2019
Press Release

EDPS investigates contractual agreements concerning software used by EU institutions

As the supervisory authority for all EU institutions, the European Data Protection Supervisor (EDPS) is responsible for enforcing and monitoring their compliance with data protection rules. In this capacity, the EDPS is undertaking an investigation into the compliance of contractual arrangements concluded between the EU institutions and Microsoft, the European Data Protection Supervisor said today.

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26/02/2019
26
Feb
2019
Annual Reports

2018 Annual Report - a new era in data protection

2018 was a busy year for the EDPS and a pivotal year for data protection in general. Under new data protection rules, the rights of every individual living in the EU are now better protected than ever. Public awareness about the value of online privacy is at an all-time high.

The 2018 Annual Report provides an insight into all EDPS activities in 2018. Chief among these were our efforts to prepare for the new legislation. The General Data Protection Regulation (GDPR) became fully applicable across the EU on 25 May 2018 and new data protection rules for the EU institutions are also now in place. Working with the new European Data Protection Board (EDPB), the EDPS aims to ensure consistent protection of individuals’ rights, wherever they live in the EU.

Full text of Annual Report (HTML):     EN

Summary (HTML):     DE     EN     FR

Full text of Annual Report (PDF):PDF icon
Summary (PDF):PDF icon
26/02/2019
26
Feb
2019
Press Release

EDPS launches first Annual Report of new data protection era

2018 was a busy year for the EDPS and a pivotal year for data protection in general. Under new data protection rules, the rights of every individual living in the EU are now better protected than ever, the European Data Protection Supervisor (EDPS) said today, as he presented his 2018 Annual Report to the European Parliament’s Committee on Civil Liberties, Justice and Home Affairs (LIBE).

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25/02/2019
25
Feb
2019
Podcasts

Being a Data Protection Officer in the public sector: the EU side of things

EDPS Podcast 'Being a Data Protection Officer in the public sector: the EU side of things' by Ute Kallenberger. Coversation with Barbara Eggl, Data Protection Officer at the European Central Bank (ECB).

Listen to podcast here.

20/12/2018
20
Dec
2018
Guidelines

Guidance on Art. 25 of the Regulation 2018/1725

EDPS Guidance on Article 25 of the Regulation 2018/1725 and internal rules

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11/12/2018
11
Dec
2018
Factsheets

The GDPR for EU institutions: your rights in the digital era

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New data protection rules for the EU institutions provide EU citizens with the reassurance that they can enjoy the same strengthened rights when dealing with the EU institutions as they do when dealing with other companies, organizations or public bodies under the GDPR. This Factsheet will help you find out what are your rights in the digital era.

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11/12/2018
11
Dec
2018
Factsheets

New data protection rules for EU institutions and how they affect YOU

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Personal data protection is about people. It is a fundamental right. The new data protection rules for EU Institutions, agencies and bodies give people more control over their personal data.  They are designed to ensure that personal information is protected no matter where it is sent, processed or stored. This factsheet explains how the new data protection rules for EU institutions affect you.

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11/12/2018
11
Dec
2018
Factsheets

Documenting data processing: The EDPS guide to ensuring accountability

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The key word of the new data protection rules for EU institutions, bodies and agencies is accountability. If you are responsible for processing personal data on behalf of your institution, you are accountable for what you do, why you do it and the way you do it. This means that you need to make sure that you not only comply with data protection law, but that you can demonstrate this compliance. This factsheet will guide you in ensuring accountability.

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11/12/2018
11
Dec
2018
Press Release

EDPS welcomes adoption of new data protection rules for EU institutions

The adoption of new data protection rules for the EU institutions and bodies represents another vital step forward in the development of a comprehensive EU framework for data protection in the digital age, the European Data Protection Supervisor (EDPS) said today.

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