European Data Protection Supervisor
European Data Protection Supervisor

Regulation 2018/1725

Regulation 2018/1725

Regulation (EU) 2018/1725 lays down the data protection obligations for the EU institutions and bodies when they process personal data and develop new policies.

The Regulation repeals Regulation (EC) 45/2001, and, in line with GDPR, adopts a principle-based approach.

The new legal instrument ensures that EU institutions and bodies provide transparent and easily accessible information on how personal data is used, as well as foresee clear mechanisms for individuals to exercise their rights; it also reconfirms, clarifies and enhances the role of data protection officers within each EU institution and of the EDPS.

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24/06/2020
24
Jun
2020

Guidance on Art. 25 of the Regulation 2018/1725

EDPS Guidance on Article 25 of the Regulation 2018/1725 and internal rules updated on 24 June 2020.

08/05/2020
8
May
2020

Monitoring and enforcing compliance with Regulation (EU) 2018/1725

The EDPS’ role is to ensure effective protection of people’s fundamental rights and freedoms against the (mis)use of technologies, in particular in relation to the processing of personal data by the EU institutions, bodies, offices and agencies (collectively ‘EUIs’). More specifically, under Article 57 of Regulation (EU) 2018/1725 on data protection for the EUIs, one of our main tasks is to ‘monitor and enforce the application of this Regulation’. This paper explains how we will act in that role, explaining both to individuals whose data EUIs process (the data subjects) and the EUIs themselves what they can expect from us as the supervisory authority for EUI’s processing of personal data and what we expect EUIs to do.

08/05/2020
8
May
2020

47th Virtual Meeting of the Data Protection Officers and the EDPS

47th Meeting of the Data Protection Officers of the EU institutions and the European Data Protection Supervisor, virtual meeting.

AgendaPDF icon
Public CommunicationPDF icon
Use of social media by EU institutions and bodiesPDF icon
Monitoring social media - risksPDF icon
Use of social media - technical aspects mitigating measures, privacy friendly social networksPDF icon
Registers - best practices findings when inspectingPDF icon
Microsoft findings and recommendationsPDF icon
Covid-19 and data protectionPDF icon
06/05/2020
6
May
2020

Consultation on agreement for payroll services for local employees in a third country

EDPS Letter Consultation on agreement for payroll services for local employees in a third country

02/04/2020
2
Apr
2020

Report on remote inspection of publicly accessible registers under Article 31(5) of the Regulation

The EDPS has published guidance to EU institutions and bodies (“EUIs”) regarding the records of processing operations. The EDPS had previously clarified that making the register “publicly available” means publication on the internet. While initially May 2020, i.e. two years after the entry into force of the GDPR, had initially been announced by the EDPS as target date for implementation of this obligation, the EDPS noticed upon entry into force of Regulation 2018/1725, that the new Regulation contained no grace period regarding this obligation.

First Interim ReportPDF icon
Second Interim ReportFile
18/03/2020
18
Mar
2020

2019 Annual Report - a year of transition

2019 could be described as a year of transition, across Europe and the world.  With new legislation on data protection in the EU now in place, the greatest challenge moving into 2020 and beyond is to ensure that this legislation produces the promised results. Awareness of the issues surrounding data protection and privacy, and the importance of protecting these fundamental rights, is at an all-time high and this momentum cannot be allowed to decline.

This Annual Report provides an insight into all EDPS activities in 2019, which was the last year of a five-year EDPS mandate. EDPS activities therefore focused on consolidating the achievements of previous years, assessing the progress made and starting to define priorities for the future.

HTML version: EN

Summary (HTML): EN - FR - DE

Full text of Annual Report (PDF):PDF icon
26/02/2020
26
Feb
2020

APPF’s powers and data protection obligations

Consultation by the Authority for European Political Parties and European Political Foundations (APPF) to the EDPS regarding data protection rules.

18/02/2020
18
Feb
2020

Trainings on Regulation (EU) 2018/1725 for EUI's controllers

New thematic trainings in light of Regulation (EU) 2018/1725 for EUI's controllers at the European School of Administration (EUSA), Brussels:

You may enrol on EU learn.

  • 18 February: controllers-processors / joint controllership
  • 26 February: events management
  • 4 March: controllers-processors / joint controllership (EUSA in Luxembourg!)
  • 10 March: controllers-processors / joint controllership
  • 1 July: Data protection in procurement and outsourcing processing of personal data
  • 14 September: Arrangements with processors and how to use in practice SCCs for processors adopted by the EDPS
  • 20 October: Transfers of data, in particular international transfers
  • 18 November: International transfers

03/12/2019
3
Dec
2019

Leading by Example: EDPS 2015-2019

This report provides an overview of the activities carried out by the EDPS from 2015-2019. In particular, it focuses on how the EDPS has worked towards implementing the objectives set out in the EDPS Strategy 2015-2019, which relate to digitisation, global partnerships and the modernisation of data protection. This involved not only contributing historical pieces of legislation, such as the General Data Protection Regulation and Regulation 2018/1725, but also bringing the concepts of ethics and accountability to the forefront of data protection discourse and application.

 

 

 

 

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HTML (Summary):    DE    EN    FR

Full text of Leading by Example: EDPS 2015-2019:PDF icon
Summary (PDF):PDF icon
14/11/2019
14
Nov
2019

Social media monitoring reports

Letter concerning a consultation on EASO's social media monitoring reports.

07/11/2019
7
Nov
2019

Concepts of controller, processor and joint controllership under Regulation (EU) 2018/1725

When processing personal data, EU institutions and bodies (EUIs) must comply with specific data protection rules. Depending on their role, their obligations differ. The following guidelines provide explanation and practical advice to EU institutions and bodies on how to comply with Regulation (EU) 2018/1725 (‘the Regulation’).

Friday, 4 October, 2019
4
Oct
2019

Newsletter (N°
72
)

In this edition of the EDPS Newsletter we cover Data Protection Impact Assessments (DPIAs), the first EDPS-EDPB Joint Opinion and the new EDPS website inspection software, among many other topics.
27/09/2019
27
Sep
2019

Checklists and flowcharts on data protection

Administrative fines and sanctions under Regulation EU 2018/1725PDF icon
Checklist 1: What are the duties of the controller?PDF icon
Checklist 2: What are the duties of the processor?PDF icon
Checklist 3: What is required in a processing agreement?PDF icon
Flowchart: data transfers in the context of BrexitPDF icon
Flowchart: Are you a processor, controller, or joint controller?PDF icon
Powers of the EDPS under Regulation (EU) 2018/1725PDF icon
Useful points and questions on data protectionPDF icon
05/09/2019
5
Sep
2019

Presentation of EDPS Tasks and Activities - Wojciech Wiewiórowski

Presentation of EDPS Tasks and Activities, Speech by Wojciech Wiewiórowski before the Committee on Civil Liberties, Justice and Home Affairs, European Parliament, Brussels

17/07/2019
17
Jul
2019

Data Protection Impact Assessment List

Under Article 39(4) of Regulation (EU) 2018/1725, the EDPS shall adopt a list of the kinds of processing operations subject to a data protection impact assessment (DPIA). Under paragraph 5 of the same Article, the EDPS may adopt a list of the kinds of processing operations not subject to a DPIA. For further information on how to use this list, please see the Accountability on the ground toolkit.

16/07/2019
16
Jul
2019

Accountability on the ground: Guidance on documenting processing operations for EU institutions, bodies and agencies

Accountability on the ground: Guidance on documenting processing operations for EU institutions, bodies and agencies (EUIs). These documents provide provisional guidance for controllers and DPO in the EUIs on how to generate records for their processing operations, how to decide whether they need to carry out data protection impact assessments (DPIAs), how to do DPIAs and when to do prior consultations to the EDPS (Articles 31, 39 and 40 of Regulation (EU) 2018/1725).

A provisional version of this text was published in February 2018. The current version 1.3 was published in July 2019.

SummaryPDF icon
Part I: Records and threshold assessmentPDF icon
Part II: DPIAs and prior consultationPDF icon
03/06/2019
3
Jun
2019

Press Release - EDPS flags data protection issues on EU institutions’ websites

An inspection carried out by the European Data Protection Supervisor (EDPS) on the websites of major EU institutions and bodies revealed data protection and data security issues in seven out of the ten websites inspected. Each of the institutions concerned has received recommendations from the EDPS on how to ensure their websites are fully compliant with data protection rules and the relevant institutions have reacted swiftly to start rectifying the problems identified, the European Data Protection Supervisor said today.

16/05/2019
16
May
2019

Press Statement - Europe votes 2019: Data protection is a prerequisite for fair and democratic elections

The European parliamentary elections are increasingly in the spotlight as the polls of 23-26 May approach. In the face of ongoing political turbulence, it is important that the EU continue to lead the way in promoting a healthy civic society through a robust election process.

10/04/2019
10
Apr
2019
Other Documents

Data Protection Notice

Data Protection Notice - Ipen Rome Workshop 2019

08/04/2019
8
Apr
2019

EDPS investigates contractual agreements concerning software used by EU institutions

As the supervisory authority for all EU institutions, the European Data Protection Supervisor (EDPS) is responsible for enforcing and monitoring their compliance with data protection rules. In this capacity, the EDPS is undertaking an investigation into the compliance of contractual arrangements concluded between the EU institutions and Microsoft, the European Data Protection Supervisor said today.

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