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Registre des activités de traitement de données à caractère personnel par le CEPD

Toutes les institutions de l’UE ont l’obligation légale de tenir un registre central des activités de traitement de données à caractère personnel (article 31 du règlement 2018/1725).
  
Ce registre comporte au moins les informations suivantes (article 31, paragraphe 1 du règlement):

  • le nom et les coordonnées du responsable du traitement, du délégué à la protection des données et, le cas échéant, du sous-traitant et du responsable conjoint du traitement;
  • les finalités du traitement;
  • une description des catégories de personnes concernées et des catégories de données à caractère personnel;
  • les catégories de destinataires dont les données à caractère personnel ont été ou seront communiquées;
  • le cas échéant, les transferts de données à caractère personnel vers un pays tiers ou à une organisation internationale et les documents attestant de l’existence de garanties appropriées;
  • dans la mesure du possible, les délais prévus pour l’effacement des différentes catégories de données;
  • dans la mesure du possible, une description générale des mesures de sécurité techniques et organisationnelles visant à protéger ces données à caractère personnel.

La liste des activités de traitement des données à caractère personnel par le CEPD, ainsi que les liens vers le registre correspondant, est présentée ci-dessous.

Activity Description Topics
Selection of staff for the EDPS Secretariat and the EDPB Secretariat Administrative and Human Resources
Recruitment of staff Administrative and Human Resources
Selection of seconded national experts (SNEs) Administrative and Human Resources
Recruitement of seconded national experts (SNEs) Administrative and Human Resources
Selection and management of interim staff Administrative and Human Resources
Anti-harassment procedure Administrative and Human Resources
Whistleblowing procedure Administrative and Human Resources
Underperformance procedure Administrative and Human Resources
Administrative enquiries and disciplinary proceedings Administrative and Human Resources
Procedure for lodging appeals before the Appointing Authority Administrative and Human Resources
Missions Finance
Procurement procedures Finance
Financial management/transactions Finance
Staff appraisal, promotion and certification procedures Administrative and Human Resources
Management of flexitime requests from staff Administrative and Human Resources
Enrolment to the Early Childhood Centre Administrative and Human Resources
Leaves Administrative and Human Resources
Sick leaves Administrative and Human Resources
Telework requests Administrative and Human Resources
Billing of telephone consumptions Finance
Exceptional leaves, absences and permanencies Administrative and Human Resources
Transfer of data to Eurostat Administrative and Human Resources
Transfer of data to Permanent Representations Administrative and Human Resources
Management of user accounts of the IT administrative infrastructure IT
Mobile device management IT
Training of staff Administrative and Human Resources
Staff Satisfaction Survey Administrative and Human Resources
Financial contribution to cost of subscriptions to public transport Finance
Complaints to the EDPS Supervision by EDPS
Access to documents requests Access to documents
EDPS audits (inspections) Supervision by EDPS
Personal Data Breach Notifications by the EU Institutions Supervision by EDPS
Business Continuity Plan Management of the EDPS
Access to building and parking policy for staff Physical Security
EDPS website Communication
Access to building and parking policy for visitors Physical Security
Requests for info or advice Communication
Subscriptions to EDPS newsletters Communication
Journalists' mailing list Communication
Management of meetings, conferences and other events organised by the EDPS Public Events
Staff Committee - general Staff Committee
Personal data breaches at the EDPS Supervision by EDPS
Case Management System (CMS) Case Management System
Impact 360 Administrative and Human Resources
Quick News for DPOs Communication
Organisation of online surveys Communication
Data Protection Day events Public Events
Information Security Activities IT
Vaccination Campaigns Administrative and Human Resources
Access to building for staff during covid-19 pandemic Administrative and Human Resources
Manual contact tracing in the context of COVID-19 pandemic Administrative and Human Resources
EDPS use of Social Media Communication
EDPS Staff Ambassadors Employer Branding activities online and on social media Communication
LinkedIn Network of EDPS trainees Communication
Use of Corporate Credit Card by Staff Finance
Management of traineeships Administrative and Human Resources
Use of video conferencing software: Cisco Webex IT
Security authorisation procedures Security
Management of the EDPS Organigram Administrative and Human Resources
Spotify corporate account Communication
Exit interviews Administrative and Human Resources
Patronage Communication
Handover Administrative and Human Resources
EDPS Cloud IT
Weekly press review Communication
Use of video conferencing software: Cisco Jabber client IT
Web Audio and Video Conferencing Solution - Webmeeting IT
Restricted laptops (RTOP) Administrative and Human Resources
Record of processing activity-Communication to staff on security alerts Sécurité
Processing of personal data in the EDPS public-key infrastructure (EJBCA) IT
Creation of private keys using Uanataca Registry System IT
Processing of personal data in the HERMES-ARES-NOMCOM system Administrative and Human Resources
Video and audio recordings Communication
EDPS corporate account on Instagram Communication, Réseaux sociaux
List of the members of the Network of Data protection officers (DPOs) of EU institutions, bodies, offices and agencies (EUIs) Délégué à la protection des données
EDPB Secondment programme Administrative and Human Resources
EDPS Record of Processing Activity on EC's SECABC Platform Communication
Exchange of information via EU Send Supervision by EDPS