e-Probation - European Investment Bank

Opinion of 21 January 2010 on a notification for prior checking on the processing of personal data in the frame of the management of probationary periods (e-probation) (Case 2009-718)

New staff members and staff transferring to a post in a higher category with a change in function are subject to a probationary period respectively referred to as "recruitment probationary period" and "mobility probationary period". At this end of this period the staff member will be subject to an evaluation by their direct manager.

The EDPS prior checked the evaluation procedure and found that there was no reason to believe that there is a breach of the provisions of Regulation 45/2001 provided that the EIB take special care is taken whenever personal data on sickness, accident or maternity are processed; reconsider the conservation of the Probation Documents in the Peoplesoft data base during the whole career of the staff member in the light of the data protection principles and that information on the processing of personal data as provided for in Regulation (EC) 45/2001 is included in the Guide to staff.