Medical file (Brussels) - Parliament
Opinion of 14 June 2007 on a notification for prior checking regarding the "Camed-Brussels" (Case 2004-205)
The EDPS carried out a prior check on the activities mentioned by the European Parliament's Medical Service in Brussels and concluded that the proposed processing operation did not appear to infringe the provisions of Regulation (EC) No 45/2001, provided that account was taken of certain recommendations, in particular that the EP should not collect any other data than is necessary to determine fitness for service or to limit guaranteed benefits at the pre-recruitment medical examination; that, in general terms, the EP should undertake a thorough reassessment of the questions posed in the questionnaire for the pre-recruitment medical examination and annual medical check-up in the light of the principles of adequacy, relevance and proportionality, for the purposes of judging fitness for service; that it should consider the period of storage of medical data in the light of the recommendations made by the EDPS on 26 February 2007 in response to the consultation with the Board of Heads of Administration concerning the latter's proposal for a 30‑year storage period for medical documents; that the EP introduce a procedure for non-recruited persons or other persons (visitors, parliamentary assistants, freelances, staff of outside firms, etc.), concerning whom medical information has been recorded so that they too enjoy right of access under Article 13 of Regulation (EC) No 45/2001; and that the EP supplement the information provided in the waiting rooms in particular by giving details on theEuropean Parliament's Intranet site. In addition, this notice could be enclosed with the letter of invitation to the pre-recruitment examination or annual check-up.