Trainees at the JRC - Commission

Opinion of 9 October 2008 on a notification for prior checking on the Trainee selection procedure and management of trainees at the Joint Research Centre (JRC) (Case 2008-136)

The purpose of the processing is the recruitment of trainees at the JRC by the Human resources Unit (HR) Ispra or the Institute Management Support Unit (MSU) for other JRC sites, namely Petten, Karlsruhe, Sevilla, Geel. During the selection phase, candidates make a request for a traineeship by filling in an application form for a training period at the JRC.

The Institute concerned will rank the applicants according to the needs of the Institute/Directorate. Trainees are chosen by a selection committee. Selected candidates must also provide results of medical tests. For all trainees the site Security Service needs to ascertain the good conduct of the person in question. The Security Service asks for a recent 'Police Record' from the country of usual residence. Requests for security clearance ("Zuverlässigkeitsüberprüfung") are also required for all persons executing job related tasks at the Karlsruhe site.

The EDPS makes several recommendations, in particular regarding the quality of collected data, data retention, medical data, access to files. The EDPS is also requesting detailed information on security measures adopted.