Annual appraisal procedure - CPVO

Opinion of 14 April 2008 on a notification for prior checking on the annual appraisal procedure (Case 2007-403)
The Community Plant Variety Office conducts an appraisal procedure every calendar year for each CPVO staff member concerned. The procedure is aimed at evaluating the staff members efficiency, abilities and conduct in service, identify training needs and is used as a career development tool which justifies the submission of the procedure to prior checking by the EDPS under Article 27 (2) (b) of Regulation 45/2001. The EDPS recommendations to be implemented by the CPVO includes, inter alia,
i) Adopt rules on retention of evaluation reports;
ii) Ensure that recipients are made aware that they shall process personal data only for the purposes they were transmitted for;
iii) Ensure that more specific and accurate information is provided to data subjects regarding the data transfer, right of data subjects, the right of recourse to EDPS and the data retention. The "CPVO appraisal guide" should therefore be amended.