Trainee applications and recruitment - EMEA

Opinion of 18 May 2009 on a notification for prior checking regarding trainee applications and recruitment (Case 2008-730)
The prior check concerned the processing of personal data in the collection of trainee selection and recruitment. The EDPS examined the processing in the light of the legal requirements of Regulation (EC) 45/2001 and concluded that there was no breach of the Regulation provided certain recommendations are taken into account and notably as concerns requests made to the medical service in case of requests for a disability allowance by the trainees. The Personnel and Budget Sector should limit its request to the medical service to disability related data which is strictly necessary for making a decision about the needs of the trainee and the amount of the additional grant to be supplied to disabled trainees and persons in charge of handling that data in the Personnel sector should be made aware that they are processing sensitive information and they should respect the confidentiality requirement.