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7
Jan
2008
Opinions Prior Check and Prior Consultations

Recruitment - European Maritime Safety Agency

Opinion of 7 January 2008 on a notification for prior checking regarding the "recruitment of permanent, temporary and contract agents" (Case 2007-566)

Personal data processed within the selection procedure for new EMSA staff members are used for the evaluation of the respective candidates in view of their possible recruitment or establishment of an EMSA reserve lists for similar vacancies. The selection of temporary agents is carried out exclusively by the Agency; the selection permanent and contract agents can be carried either by the Agency itself or by using the respective EPSO database.
 
The EDPS recommendations provided in this opinion aim to ensure the full compliance with the Regulation 45/2001 and concern, in particular, the information to be provided to the data subjects.
Verfügbare Sprachen: Englisch, Französisch
Topics
Privacy in the EU Institutions
Recruitment
17
Sep
2007
Opinions Prior Check and Prior Consultations

Selection of senior officials - Commission

Opinion of 17 September 2007 on a notification for prior checking regarding the selection of senior officials (Case 2007-193)

DG ADMIN organises and manages the selection process of senior officials in the Commission in order to select the best suited candidates for a particular position. The positions are open to internal candidates and in some cases vacancies are also open to external candidates.  In order to select the best suited candidates, applicants have to follow various procedures (prior eligibility tests, interviews with pre-selection panel, analysis and opinion of the Consultative Committee on Appointments, etc). Such procedures entail the collection and further processing of candidates' personal data for the purposes of evaluating their competences for a given position.   
 
In his opinion, the EDPS concluded that the DG ADMIN has substantially followed all the principles of the Regulation. Nevertheless the EDPS recommended, among others, that DG ADMIN: 
  • Clarifies and reconsiders the storage periods.
  • Limits the amount of information transferred during the first phase of the procedure
  • Ensures that applicants have access to their file. 
  • Ensure that access to the data held by the sub-contractor is not limited to an "oral feedback ".   
  • Amend the privacy policy as recommended in the Opinion.
  • Raise awareness among DG ADMIN A5 and DG ADMIN CCN-Proc regarding the need to ensure the confidentiality of the information.
  • Implement as soon as possible the security measures intended to enhance the security of the information held and exchanged electronically.
Verfügbare Sprachen: Englisch, Französisch
Topics
Privacy in the EU Institutions
Recruitment