Personalbeurteilung

Opinion of 1 April 2009 on the notification for prior checking on the annual exercise for early retirement without reduction of pension rights (Case 2008-719)

The purpose of the processing operation is to implement annual exercises for early retirement without reduction of pension rights in compliance with Article 9 of Annex VIII to the Staff Regulations and the second and third subparagraphs of Article 39(1) of the CEOS. Implementation is based on Decisions No 271/07 A of 13 June 2007 and No 144/08 A of 4 April 2008 on the possibility of not applying the reduction in pension rights to officials and other servants who leave the service before the age of 63 and request that their retirement pension be paid immediately.

The proposed processing operation would not appear to involve any breach of the provisions of Regulation (EC) No 45/2001, provided that the European Economic and Social Committee ensures that applicants' family members and dependants whose data might be processed by the EESC have rights of access and rectification and that it reviews the content of the information supplied and the arrangements for supplying it.

Opinion of 10 March 2009 on the notification for prior checking concerning the "end-of-probation procedure" case (Case 2008-720)

Réponse à la notification de contrôle préalable concernant les enquêtes de satisfaction des clients (Dossier 2008-780)

Opinion of 18 February 2009 on a notification for prior checking on the procedure for early retirement without reduction of pension rights (Case 2008-748)

The European Parliament has implemented a procedure allowing officials and temporary agents who meet the eligibility conditions to file an application in order to benefit from early retirement without reduction of their pension rights.

The EDPS finds that there is a breach of Articles 11 and 12 of Regulation (EC) No 45/2001, in particular in view of the fact that no specific notice containing all the relevant data protection information is provided to the members of the staff concerned concerning the data processing that is taking place. The EDPS further makes recommendations to the European Parliament with respect to the need to also inform third parties concerned whom data are processed (e.g. in cases of requests for early retirement for family reasons) about the data processing and their right to access, correct and block their own data.

Opinion of 21 January 2009 on a notification for prior checking concerning the report on probation period (Case 2008-604)

The European Parliament has implemented a data processing to evaluate newly recruited officials, temporary and contract agents during the initial period of their employment, which serves as a basis for the confirmation, dismissal or possible extension of the probation period of that person.

Amongst its recommendations, the EDPS in particular asked that the European Parliament ensures that no sensitive data relating to health is processed, that recipients of the data are reminded to use the data only for the purpose for which they were transmitted, and that data subjects are informed about the data retention periods and their rights of access and rectification which can be done by adding the necessary information in the Vade-mecum to newcomers and in the probation report form.