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Vorabkontrolle

Manche Verfahren, die EU-Institutionen eingeführt haben, bringen Risiken für das Recht auf Datenschutz und die Grundfreiheiten des Einzelnen mit sich.

Der frühere Rechtsrahmen (Verordnung (EG) Nr. 45/2001) verpflichtete die EU-Institutionen, uns eine Meldung zu machen, bevor sie risikobehaftete Datenverarbeitungsverfahren einführten.

Im Allgemeinen waren unsere Stellungnahmen zu Vorabkontrollen öffentlich.

Die Verordnung (EU) 2018/1725 stützt sich auf die frühere Verordnung und entspricht der Datenschutzgrundverordnung (EU) 2016/679 (DSGVO), die für die meisten Organisationen gilt, die personenbezogene Daten in den Mitgliedstaaten verarbeiten. Im Vergleich zu den früheren Vorschriften werden durch die Verordnung (EU) 2018/1725 die Dokumentationspflichten stärker an den Risiken ausgerichtet, die die Verarbeitung personenbezogener Daten mit sich bringen. Dies bedeutet beispielsweise, dass die Dokumentationsanforderungen für das Abonnieren eines Newsletters von EU-Institutionen niedriger sind als etwa für ein intelligentes Videoüberwachungssystem, das öffentlich zugänglichen Raum überwacht, oder für eine Datenbank, die Profile von Reisenden zu Kontrollzwecken erstellt.

Je nach Verfahren müssen die EU-Institutionen bei der Verarbeitung von personenbezogenen Daten (als „Verantwortliche“) nicht unbedingt alle nachstehend aufgeführten Schritte durchlaufen (diese Schritte sind im Leitfaden „Rechenschaftspflicht vor Ort“ beschrieben):

    • Erstellung der grundlegenden Dokumentation („Verzeichnis“) aller Verarbeitungsvorgänge;
    • Prüfung der Wahrscheinlichkeit, dass der Vorgang ein hohes Risiko für die Personen darstellt, deren Daten verarbeitet werden, und Konsultation des DSB, wenn dies der Fall zu sein scheint;
    • Muss die EU-Institution eine Datenschutz-Folgenabschätzung durchführen, so sind dabei diese Risiken eingehender zu untersuchen und spezifische Garantien/Kontrollen zu ihrer Bewältigung zu entwickeln;
    • Deuten die Ergebnisse der Datenschutz-Folgenabschätzung auf hohe Restrisiken für den Datenschutz hin, muss die EU-Institution beim EDSB eine vorherige Konsultation beantragen (siehe Artikel 40 bzw. Artikel 90 der Verordnung (EU) 2018/1725 für verwaltungstechnische und operative personenbezogene Daten).

Artikel 39 der Verordnung 2016/794 über Europol sieht für neue Arten von Verarbeitungsvorgängen in Bezug auf operative Daten – Daten, die von Europol zur Unterstützung der Mitgliedstaaten bei der Verhütung und Bekämpfung von schwerer Kriminalität und Terrorismus verarbeitet werden – eine vorherige Ad-hoc-Konsultation vor. Entsprechend sieht Artikel 72 der Verordnung 2017/1939 über die Europäische Staatsanwaltschaft (EuStA) einen besonderen Mechanismus zur vorherigen Konsultation für die Verarbeitung von operativen Daten vor, nämlich von Daten, die im Zusammenhang mit strafrechtlichen Ermittlungen und Strafverfolgungsmaßnahmen der EuStA verarbeitet werden. Die Verordnung 2018/1725, einschließlich des Standardmechanismus für die vorherige Konsultation, ist für die Verarbeitung von verwaltungstechnischen Daten durch Europol und die EuStA anwendbar, wozu beispielsweise auch Daten über Mitarbeiter und Besucher gehören.

Wenn eine EU-Institution unsicher ist, ob sie uns eine Verarbeitung zwecks vorheriger Konsultation melden muss, kann ihr DSB uns in dieser Frage konsultieren.

Wie auch bei den früheren Stellungnahmen zur Vorabkontrolle sind die Stellungnahmen im Allgemeinen öffentlich. Allerdings können wir sensible Elemente erforderlichenfalls, wie etwa im Zusammenhang mit Sicherheitsaspekten, löschen. Einige Stellungnahmen, die naturgemäß sensibel sind, insbesondere im Bereich Polizei und Justiz, werden gegebenenfalls nicht veröffentlicht. Aus Gründen der Transparenz enthält unser Jahresbericht eine Zusammenfassung dieser Stellungnahmen.

Filters

5
Nov
2008
Opinions Prior Check and Prior Consultations

Radiation exposure - Commission

Opinion of 5 November 2008 on the notification for prior checking regarding occupational radiation exposure data (Case 2007-0383)

In order to ensure the legitimate performance of radiological surveillance and the implementation of fundamental principles governing operational protection of exposed workers the DG TREN Health Protection Cell (DG TREN H4) is processing personal data of staff members who are occupationally exposed to ionising radiation in the course of their work. Under special service contracts, approved laboratories deliver the results of occupational protection monitoring concerning staff members classified as occupationally exposed to ionising radiation.
 
The radiological surveillance and occupational monitoring data are entered manually into the Microsoft ACCESS bases Personal Dosimetry database of DG TREN H4. Data relevant to the personal radiology protection and surveillance are registered in individual radiation pass books. Following an occupational health examination, the medical service of the Commission submits information (yes/no) concerning the individual physical fitness of the staff members.
 
The EDPS delivered a prior checking opinion considering that there is no reason to believe that there is a breach of the provisions of the Regulation provided notably that the right of access and rectification of personal data of the persons concerned is not conditioned to "specific circumstances"; information is provided on the categories of recipients and right to have recourse to EDPS at any time; individuals receive the information listed in Article 12 (privacy statement) before the processing operation is launched; and that the confidentiality and security of communications is guaranteed when information is transferred between subcontractors and the DG TREN-H4, and between DG TREN-H4 and the national competent authorities.
Verfügbare Sprachen: Englisch, Französisch
Topics
Privacy in the EU Institutions
Health Data in the Workplace
3
Nov
2008
Opinions Prior Check and Prior Consultations

Traffic violations - Commission

Opinion of 3 November 2008 on the notification for prior checking on "Traffic violations with official vehicles of the Commission managed by the Infrastructure and Logistics Office - Brussels (OIB)" (Case 2008-395)

Within the European Commission, the Mobility and Supplies Unit, which is responsible for managing the car pool, deals with offences against the highway code committed by the drivers of official Commission vehicles managed by the OIB. The purposes of the processing operation are to examine whether, when traffic violations are committed by the drivers of official Commission vehicles, the immunity granted by the Protocol on Privileges and Immunities can be invoked, and to provide administration and follow-up.

The proposed data processing operation complies with Regulation (CE) No 45/2001, if the Commission:

  • reminds anyone who receives or processes data in the context of the procedure for handling penalty notices that the data may not be used for other purposes;
  • complies with Articles 8 and 9 as regards the transfer of data to the competent authorities;
  • as well as publishing the privacy statement on the internet, sends it to all data subjects concerned by this processing operation at the same time as the document on the procedure for forwarding the penalty notice;
  • updates the "Information for the attention of drivers of official Commission vehicles" to make the necessary changes (name of the controller and details of the data recipients).
Verfügbare Sprachen: Englisch, Französisch
Topics
Privacy in the EU Institutions
Investigations
22
Oct
2008
Opinions Prior Check and Prior Consultations

Quality checks - OHIM

Opinion of 22 October 2008 on the notification for prior checking regarding quality checks (Case 2008-437)

This prior checking notification followed upon staff complaints and was only submitted to the EPPS upon his specific request. It concerns a system of internal quality checks during which (i) the work products of OHIM's trademark examiners are reviewed and (ii) the results are reported in a database created for this purpose. The primary purpose of these systematic checks is to improve the overall quality of OHIM's work products. However, the results of the quality checks (i) are also used to evaluate the quality of work of each examiner and (ii) inform management decisions regarding measures that may individually affect the examiners, such as performance appraisals, promotion, contract renewals, disciplinary measures, or training.

The EDPS recommended the adoption of a clear and formal internal decision to strengthen the legal basis of the operation and provide much needed clarity and certainty to staff members. This decision should clearly describe the system of the ex-ante quality checks, including their intended purpose, and provide for appropriate data protection safeguards, as recommended in the Opinion. Instead of fragmental email-communications, the EDPS also urged OHIM to adopt a formal data protection notice and make it available permanently on OHIM's intranet site. In addition, the EDPS emphasised that all possible efforts should be made to improve the level of accuracy, reliability, and consistency of the data. In any event, data included in the database should only be used as one of several factors to be considered in the decision-making process. Whenever data stored in the database are used for purposes which may individually affect staff members, they must also be heard and be given the opportunity to put forward their positions.

Verfügbare Sprachen: Englisch, Französisch
Topics
Privacy in the EU Institutions
Staff Evaluation
Procurements, Grants, Experts
22
Oct
2008
Opinions Prior Check and Prior Consultations

eHest training - Council

Opinion of 22 October 2008 on the notification for prior checking regarding eHEST training (Computer based Hostile Environment Security Training) (Case 2008-387)

The Directorate Security Office of the Council organises a specific training in order to raise the security awareness and to mitigate risks for all personnel deployed on EU-led missions outside the EU in an operational capacity under Title V of the EU Treaty.
 
The training, called "eHEST" is a web-based training application with an automated evaluation function. Users are required to submit their data as part of the online registration process. The eHEST training programme envisages three tests. Only if the two first tests are passed with success, the final test can be accessed. The final test leads to certification which is a condition to the deployment in some areas.
 

The EDPS has issued an opinion relating to the processing of personal data in the context of the eHEST training. The EDPS concludes that on a general basis the procedure complies with the principles established in the data protection regulation. However the EDPS did make some recommendations as concerns the conservation of data and the information of the data subjects.

Verfügbare Sprachen: Englisch, Französisch
Topics
Privacy in the EU Institutions
Staff Evaluation
21
Oct
2008
Opinions Prior Check and Prior Consultations

Selection of EDPS and Assistant Supervisor - Parliament and Council

Opinion of 21 October 2008 on the selection of European Data Protection Supervisor and Assistant Supervisor (Cases 2008-280 and 2008-292)

In accordance with Article 42(1) of Regulation (EC) 45/2001 of the European Parliament and of the Council on the protection of personal data by Community institutions and bodies and on the free movement of such data, the European Parliament and the Council shall appoint by common accord, the EDPS for a term of five years on the basis of a list drawn up by the Commission following a public call for candidates. An Assistant Supervisor shall be appointed in accordance with the same procedure and for the same period.

The prior check opinion of the EDPS focused on the selection procedure of the EDPS and Assistant EDPS at the European Parliament and Council following the transmission of the shortlist of candidates by the European Commission.

The EDPS concluded that there is no reason to believe that there is a breach of the provisions of Regulation 45/2001 provided that information is provided to the candidates notably on the identity of the controller at the European Parliament and at the Council; on the categories of data processed; on the recipients or categories of recipients; on the existence of a right of access and of rectification for the data processed by the European Parliament or the Council and the possible restrictions to these rights and the conservation periods in each institution.

Verfügbare Sprachen: Englisch, Französisch
Topics
Privacy in the EU Institutions
Recruitment